Senior Secretary - Corporate and Industry Training

Candidate(s) recommended for hire are subject to a criminal background check. Position Information Position Title Senior Secretary - Corporate and Industry Training Announcement Summary Fayetteville Technical Community College is recruiting for a new member to join our Corporate and Industry Training Team in Continuing Education and now accepting applications for a full-time Senior Secretary!

The Senior Secretary performs wide variety of responsible secretarial and clerical duties in support of management staff and instructors.

This is the advanced journey level class in the secretarial series and is distinguished from the lower level secretarial classes by the responsibility of providing direct secretarial and clerical support to mid-level college administrator. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. In addition, the Senior Secretary class is distinguished from the Secretary I and II level in that the latter perform more routine office and clerical functions, contrasted to the personal secretarial support provided by the Senior Secretary.

We offer a valuable benefits package that includes the following :

NC State Health PlanNC State Retirement PlanPaid LeavePaid HolidaysCafeteria Plan (IRS Code Section 125)Educational BenefitsLongevity

TRICARE Supplement Benefits Full-time employee benefits. Duties Duties may include, but are not limited to, the following :

• Prepare and proofread a wide variety of reports, letters, memoranda, course materials, exams, and statistical charts; compose routine correspondence related to responsibilities assigned.
• Screen office and telephone callers; respond to complaints and requests for information on courses, procedures, systems, and events relating to responsibilities assigned; receive and route mail.
• Establish and maintain computerized spreadsheets and data files; run reports on regular and requested basis.
• Compile data for special projects; collect and assemble data and background materials for a variety of reports and meetings.
• Maintain and coordinate calendars and schedules of Department activities, courses, meetings, and events; coordinate and schedule activities with other College departments, the public, and outside agencies.
• Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
• Organize and maintain filing systems; maintain records related to specific area of assignment.
• Assist with registration at centers and other on-campus and off-campus locations.
• Verify time sheets.
• Prepare required documentation for curricular and continued education courses to include : contracts, public service agreements, work orders, audio-visual requests, room requests, and purchase orders for supplies, equipment, and textbooks.
• Prepare brochures, flyers, and handouts for general marketing purposes.
• Prepare class registration materials for records and registration office to include cover sheets, data forms, and group receipts.
• Assist in preparing and maintaining special reports and budget information for external groups, agencies, and organizations.
• Verify and review materials for completeness and conformance with established regulations and procedures.
• Operate a variety of office equipment including a computer for word processing; input and retrieve data and text; organize and maintain disc storage and filing as necessary.
• Coordinate travel arrangements for Department staff.
• Order and maintain office supplies and maintain related records.
• Correspond and distribute information and files using the College’s networking system.
• Prepare class materials and order supplies.
• Key student data and submit appropriate documentation for students to receive National Center for Construction Education and Research credentials (NCCER).
• Complete NCCER reports.
• Work with students and employers to find work experience and job placements as needed.
• Maintain effective working relationships with others, to understand and coordinate efforts with a wide range of organizations and special populations, and plan and organize programs and activities.
• Perform related duties as assigned.

Minimum Qualifications

Preferred Requirements Associate’s degree is preferred Full or Part Time Full Time College Pay Scale Minimum starting salary $38,423 annually Number of Months 12 Employee Benefits NC State Health PlanNC State Retirement PlanPaid LeavePaid HolidaysCafeteria Plan (IRS Code Section 125)Educational BenefitsLongevity

TRICARE Supplement Benefits Posting Number S81-25 Posting Detail Information EEO Statement The Fayetteville Technical Community College is an Equal Opportunity Educational Institution / Employer.