Administrative Assistant I

Front Office Support

Salary : $18.00 - $21.91 per hour

Work Schedule : Monday 11 : 30AM - 4 : 30PM and Tuesday Friday 10 : 30AM - 4 : 30PM.

Location : Fort Worth, TX

This position provides front office support for the Fort Worth campus. Responsibilities include staffing the lobby, greeting visitors and answering the District's main phone number; District mail service; coordinating use of meeting rooms including order food as required; meeting setups and takedown; receiving payments from public and staff; posting Open Meeting Notices, as needed; stocking supplies; building coordinator duties as assigned; coordinating service for office equipment and providing general support within the Administrative Services team.

Essential Functions and Responsibilities :

• Answer main District phone number, responding to basic questions or directing callers to the appropriate staff member during assigned shift
• Provide lobby coverage and greet visitors during assigned shift
• Run the District mail service; prepare and send outgoing District mail, retrieve incoming mail; sort, stamp and distribute mail physically or digitally as needed
• With a member of the Admin Services team present, process received payments in accordance with documented payment procedures
• Support Building Manager by ensuring buildings supplies are well stocked, organized and tidy for an overall professional appearance
• Handle courier services as required
• Responsible for scheduling and coordination of meeting rooms, including meeting setups and takedown. May require ordering and / or picking up food for meetings
• Stock and organize office, break room, and conference rooms and supplies
• Maintain general cleanliness in administrative work room, employee break room and conference rooms
• Coordinate service, supplies and maintain office equipment in common areas as needed
• Provide backup support with Administrative Services team as needed; including answering phones, assist guests, process incoming mail and accounts receivable
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Provide clerical support as requested
• Perform other duties as required

Required Experience :

Desired Experience :

Required Education / Certification / License :

Desired Education / Certification / License :

Success Factors / Job Competencies :

Physical Demands and Work Environment :

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.