Office Manager

Job Description

Job Description

We are looking for a detail-oriented Temporary Office Manager to provide contract coverage in a dynamic office environment. This is a contract position located in New York, New York, requiring strong customer service skills and the ability to manage multiple administrative tasks efficiently. The ideal candidate will handle front desk operations, coordinate office activities, and ensure smooth daily functioning.

Responsibilities :

• Serve as the primary receptionist, answering and transferring calls while welcoming and assisting guests.
• Manage front desk operations, including confirming guest badges and maintaining security protocols.
• Organize and restock the kitchen, ensuring supplies are readily available.
• Communicate effectively with vendors and building maintenance to address operational needs.
• Process orders and oversee shipping and receiving of mail and packages.
• Handle administrative tasks such as scheduling, managing correspondence, and maintaining office organization.
• Assist with tracking and processing invoices, accounts payable, and accounts receivable.
• Ensure the office environment is organized and aligned with business standards.
• Provide exceptional customer service and maintain a positive interaction with all staff and visitors.
• Work collaboratively with team members to support various office functions.
• Proven experience in an office management or administrative role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• Familiarity with accounting functions, including accounts payable and receivable.
• Experience with receptionist duties, including answering calls and greeting visitors.
• Knowledge of shipping and mail management processes.
• Detail-oriented demeanor and adherence to business attire requirements.