Executive Assistant

Executive Assistant

The Executive Assistant is responsible for supporting the Chief Accounting Officer & Controller + Senior Vice President, Procurement for VERSANT, a newly formed, independent media company. We are looking for an experienced and proactive individual who thrives in a collaborative, fast-paced environment and who values building strong relationships across the organization. This role is critical to enabling the success of our executive and broader team, and the ideal candidate will embody the company's core values of transparency, trust, and teamwork.

Key Responsibilities :

• Calendar & Schedule Management : Own and creatively manage a highly dynamic and complex calendar involving executives at all levels, coordinating meetings across time zones and accommodating frequent changes. Demonstrate a results-driven approach to securing time with internal and external stakeholders.
• Relationship Management & Collaboration : Build strong, trusted relationships with other assistants, team members, and stakeholders. Be a culture carrier who contributes to a positive, team-oriented environment and proactively seeks ways to foster collaboration.
• Communications & Liaison : Act as a key point of contact for both internal and external communications, prioritizing and streamlining information flow while representing the executive's voice and style.
• Confidentiality & Trust : Handle highly sensitive information with the utmost discretion. Build a deep level of trust with the executive team and others.
• Process Improvement : Continuously assess current workflows and processes. Recommend and implement improvements that enhance team efficiency and operational excellence.
• Office & Event Support : Assist with office administration, team events, and coordination of logistics and materials for meetings, both virtual and in-person.
• Responsiveness & Flexibility : Be highly responsive, with a can-do attitude and readiness to step in whenever and wherever needed, especially during high-priority moments.
• Project Management & Special Assignments : Assist with special projects and provide backup support for other assistants when required.
• Finance Operations Support : Assist with budget tracking, invoice processing, and expense reporting. Maintain and update organizational charts, contact lists, and shared resources.
• Controllership Specific Support : Maintain overall financial reporting calendar, collaborating closely with Investor Relations, FP&A and Legal team assistants. Support Chief Accounting Officer & Controller on management and distribution of materials for meetings of the Audit Committee of the Board of Directors, collaborating closely with Legal team.
• Procurement Specific Support : Coordinate vendor / internal / external stakeholder meetings. Act as a liaison between executives and internal / external stakeholders, including third-party vendors. Contract lifecycle management : Proactively ensure supplier contracts are executed in a timely fashion, skim contracts for pertinent data, meticulously file and enter contract data in online database. Support procurement leadership with vendor communications, contract tracking, and documentation.

Basic Qualifications :

Desired Characteristics :

Preferred Attributes :

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Salary range : $60,000 - $80,000.