Business Manager 1 Office Manager

All Job Postings will close at 12 : 01 a.m. CT on the specified Closing Date (if designated).

Working Title :

Business Manager 1 - Office Manager

Institution :

Minnesota State System Office

Classification Title :

Business Manager 1

Bargaining Unit / Union :

216 : Middle Management Association

City : St. Paul

FLSA : Job Exempt

Full Time / Part Time :

Full time

Employment Condition :

Classified - Unlimited

Salary Range : $30.55 - $45.92

Job Description

This position leads and supervises the Office Services department which provides daily operational support of Minnesota States System Office including office space fleet management mail and inventory and purchasing services at multiple system office locations throughout the state. The positions duty location is at the St. Paul office.

Salary Range : $30.55 - $45.92

Minimum Qualifications

Five (5) years of experience managing office operations including experience with property management such as space and equipment leasing practices office space design and supervision of employees.

Knowledge of the Minnesota State and the states budget contracts bidding and procurement procedures sufficient to assure compliance with applicable policies and procedures.

Financial skills sufficient to forecast and develop budgets based on historical data and events create purchase orders monitor office inventory and expenses reconcile differences between invoices receipts and purchase orders and maintain accurate budget records and reports.

Knowledge of inventory control systems sufficient to maintain and update inventories of office supplies equipment and furniture.

Knowledge of record retention requirements and familiarity with the states Data Practices Act sufficient to establish and maintain a record management systems.

Knowledge of federal and courier mail processing requirements sufficient to manage in-going and out-going mail services for an office.

Computer software skills including knowledge of email word processing spreadsheet database graphics and other business software applications sufficient to prepare create format edit print save and / or attach a variety of documents including emails memos reports letters spreadsheets tables charts graphs.

Preferred Qualification

Bachelors degree in business administration or a related area.

8 years of experience managing office operations including experience with negotiating space and equipment leasing office space design and build out and supervision of employees.

Demonstrated ability in successfully working with diverse populations.

Working knowledge of social media SharePoint and project management tools.

IFMA CPM credential

Ability to review evaluate and critically assess work in progress identify the need for corrective actions and recommend acceptance of contract work.

Customer services skills sufficient to listen to and understand needs and provide accurate information and assistance in a timely thorough courteous respectful and professional manner in person over the phone and in writing.

Organizational skills sufficient to manage multiple projects simultaneously delivering results and meeting deadlines.

Other Requirements

n / a

Work Shift (Hours / Days of work)

Monday - Friday 8 : 00am - 4 : 30pm

Telework (Yes / No)

No

About

Minnesota State is committed to attracting retaining and developing talented employees who serve our 270000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14567 dedicated faculty and staff focused on student success.

Benefits Information :

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work / life balance seriously.

Desired Start Date : Position End Date :

Open Date :

Close Date :

Posting Contact Name :

Shane Moore

Posting Contact Email :

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 30 - 44