Sr. Manager, Employee Relations and Compliance

Date : October 31 2025

Job Title : Employee Relations and Compliance Manager

Department : Human Resources

Reports to : Sr. Director of Human Resources

Location : Santa Monica CA

FLSA Status : Exempt

Shift : Day

About CLAREMATRIX : CLAREMATRIX CM is a nonprofit organization providing effective and compassionate treatment recovery and prevention services for alcoholism and substance use to individuals families and the community. Headquartered in Santa Monica CA CLAREMATRIX maintains multiple facilities in the Southern California region.

Since 1970 CLAREMATRIX has provided quality substance use and mental health treatment to men women and youth in southern California.

Summary

Under the supervision of the Sr. Director of Human Resources the Employee Relations and Compliance Manager is responsible for all aspects of the organizations employee relations compliance and risk management programs whilst supporting a culture of fairness inclusion and accountability. The position partners closely HR leadership and management to ensure consistent application of HR policies compliance standards and best practices.

Supervisory Responsibilities :

This position does not have direct reports.

Essential Duties and Responsibilities

To perform this job successfully an individual must be able to perform each essential function with or without accommodation. The requirements listed below are representative of the duties responsibilities knowledge skill and / or ability required.

• Employee Relations

Investigations

Ensures employee relations investigations correction actions and performance management matters that may be complex ambiguous and sensitive are compliant with federal California and local employment laws and company policy and procedures.

Develop and maintain a standardized case intake workflow that defines steps from incident report to resolution. Define and implement multiple intake channels to ensure accessibility.

Builds effective partnershipsacross the company acting as a trusted advisor promoting a culture of accountability and respect.

Guide managers on performance management issues to ensure compliance and fairness.

Monitors and ensures compliance with and provides guidance on federal state and local employment laws including but not limited to EEO ADA FMLA CFRA PDL PWFA HWHFA FLSA Ban-the-Box At-Will employment and company policies. Conduct regular reviews of HR policies and practices to ensure effectiveness and alignment with legislation and best practices.

Serves as the primary contact for work-related illness and injuries providing the DWC-1 to affected employee and coordinating the return-to-work process ensuring modified duty accommodations comply with laws regulations and requirements including but not limited to Cal / OSHA ADA and FEHA.

Responsible for leave of absence programs in compliance with but not limited to ADA FMLA CFRA PDL PWFA HWHFA ensuring timely eligibility determinations and accurate documentation ensuring timely follow-up of deadlines.

OKRs and KPIs

Partner with HR to develop and manage a structured OKR and KPI framework defining measurable objectives that align with organizational goals employee effectiveness compliance performance and company culture.

Partner with HR to manage the companys performance evaluation process including developing a framework that drives accountability professional growth and effectiveness.

Partner with HR to prepare and continuously update the companys employee handbook to federal state county and local employment law.

Communication : Work in collaboration with HR stakeholders and cross-functional teams. Respond to staff in a professional and courteous manner.

Secondary Areas of Responsibility

Other duties as assigned

Education and Experience

Knowledge Skills Competencies and Experience

Physical Demands :

While performing the responsibilities of the job the employee is continuously required to talk and hear. The employee is continuously required to sit and use their hands and fingers to handle or feel. The employee is regularly required to stand walk and reach with arms and hands overhead or below the waist. The employee is occasionally required to stoop kneel crouch or crawl. The employee is regularly required to balance. The employee is occasionally required to lift carry push or pull up to 10 pounds. Vision abilities required by this job include close vision.

The candidate must be able to complete all physical requirements to perform the essential functions of the job with or without reasonable accommodation. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the accordance with the Americans with Disabilities Act ADA and applicable state and local laws the company will consider reasonable accommodations that enable qualified applicants or employees to perform the essential functions of the job provided that such accommodations do not create an under hardship on the operation of the business.

Medical History :

All employees who have or require contact with participants or in food preparation shall complete a health screening report or a health questionnaire. A health screening report will be provided upon hire. For all residential and detox employees a health screening report will be completed and signed off by a medical practitioner for clearance. All employees will complete a self-report screening questionnaire.

A TB test will be conducted under a licensed medical supervision not more than 60 calendar days prior to 7 calendar days after employment and renewed annually from the date of the last tuberculosis test. Staff with a known record of tuberculosis or a record of positive testing shall not be required to obtain a tuberculosis skin test. Unless there is documentation that the staff have completed at least 6 months of preventive therapy the staff shall be required to obtain within 45 calendar days of employment a chest x-ray result and a physicians statement that the staff does not have tuberculosis and has not been under regular care and monitoring for tuberculosis. A chest x-ray within the prior 6 months is acceptable. The physicians statement shall be renewed annually.

Work Environment :

This job will be primarily located at the CLAREMATRIX facilities in Santa Monica California. This job is primarily an office environment and requires the ability to operate standard office equipment and keyboards. The work environment is fast-paced and dynamic. The work requires the ability to work in a confined area. The work environment may involve exposure to participants experiencing challenging behaviors including occasional acts of aggression. While performing the responsibilities of the job the work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job.

Disclaimer : The employee must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job absent undue hardship for the Company. Furthermore job descriptions may change over time as requirements and employee skill levels change. The Company retains the right to change or assign other duties to this position.

Conclusion : This job description is intended to convey information essential to understanding the functions job responsibilities and expectations of the role. This job description is not intended to be an exhaustive list of qualifications skills efforts duties responsibilities or working conditions associated with the position.

Required Experience :

Manager

Key Skills

Employee Relations,Fmla,Human Resources Management,Mediation Experience,Conflict Management,HRIS,Performance Management,Employment & Labor Law,Qualitative Analysis,Alternative dispute resolution,Human Resources,Mentoring

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 100000 - 110000