Executive Assistant + Office Manager

Executive Assistant + Office Manager

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to provide comprehensive support to the executive leadership team while ensuring smooth day-to-day office operations. This dual role requires a detail-oriented professional who thrives in a fast-paced environment, can anticipate needs, and effectively manage both administrative and operational responsibilities.

Key Responsibilities

Executive Support 75%

Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation.

Draft, proofread, and manage correspondence, presentations, and reports.

Act as a liaison between executives, internal teams, and external partners.

Handle sensitive information with confidentiality and discretion.

Coordinate board meetings, prepare agendas and content.

Office Management 20%

Oversee daily office operations, including supplies, facilities, and vendor management.

Manage office budgets, expense reports, and purchasing processes.

Implement and maintain office policies, procedures, and organizational systems.

Contribute as part of a team in planning and coordinating company events, meetings, and team-building activities.

Serve as the primary point of contact for building management and office vendors.

People & Culture Support 5%

Assist with onboarding of new hires and coordination of HR processes.

Support employee engagement initiatives and internal communications.

Maintain employee records and support compliance with HR policies and practices.

Qualifications

5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative role.

Exceptional organizational and time-management skills with the ability to prioritize and multitask.

Strong written and verbal communication skills.

High level of discretion, professionalism, and integrity.

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Workfront, etc).

Familiarity with AI tools (ChatGPT, Co-Pilot, Gemini, etc.), exercising discretion and best practices.

Ability to work independently and collaboratively across teams.

Preferred Skills

Experience supporting C-Suite executives.

Event planning and coordination background.

Tech-savvy with the ability to streamline workflows and implement productivity tools.

BarkleyOKRP's Commitment to Diversity & Inclusion

We believe being radically diverse and inclusive is the key to becoming one of the world's great creative idea companies. By embracing everything that makes our partners who they are and what makes them unique to the world around them, we create the conditions and capacity to help creative, original thinking thrive.

BarkleyOKRP is committed to Diversity, Equity, Inclusion and Belonging as part of our corporate strategic goals, supported by a formal DEI+B program, Employee Resource Groups, Director of Diversity leadership and agency commitment to The Brand Lab, Creative Accelerator, Fellowship, MAIP, and BLAC.