Administrative Assistant

Administrative Support

Essential Functions

Provide comprehensive administrative support to Business Unit management and team members.

Perform various office administrative and clerical tasks in collaboration with Human Resources and General Affairs.

Coordinate business operations to ensure efficiency and compliance with company policies, including scheduling meetings, managing business trips, and processing invoices.

Support general administrative tasks such as ordering supplies, booking conference rooms and restaurants, and running errands.

Manage inventory, shipments, and deliveries related to the business unit.

Maintain and update administrative data, ensuring accuracy and timeliness.

Analyze and represent data using Excel and PowerPoint in a timely and efficient manner when needed.

Assist in organizing and planning team events.

Prepare and submit administrative documents and data to designated departments or organizations on schedule.

Serve as the first point of contact for admin-related inquiries.

Contribute to a collaborative team environment and ensure clarity around priorities and goals across functional areas.

Qualifications

Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.

Strong customer and employee orientation.

Cross cultural understanding.

Ability to manage multiple tasks simultaneously.

Excellent verbal and written communication skills.

High level of discretion and confidentiality.

Excellent organizational and time management skills.

Strong collaboration and teamwork abilities.

Exceptional interpersonal skills, ethics, and cultural awareness.

Problem-solving aptitude and thorough understanding of HR procedures and policies.

Resourceful mindset with strong attention to detail.

Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly.

Willingness to go above and beyond to ensure tasks are completed effectively.