Secretary Counselor (Bilingual Preferred)

Reports To : Counselor

Duty Days : 201 Days

Wage / Hour Status : Non-Exempt

Pay Grade : AS02

Qualifications :

College hours high school diploma or GED

Proficient keyboarding word processing and file maintenance skills

Excellent organization communication and interpersonal skills

General office management and receptionist skills

Good skills in reading writing and spelling

Ability to use personal computer and software to develop spreadsheets databases and do word processing

General office machines

Ability to work with people

Primary Purpose :

Serve as secretary and provide clerical support to the counselor(s)

Major Duties and Responsibilities :

• Prepare all correspondence.
• Maintain filing system.
• Enter data and maintain computer information.
• Perform receptionist duties : telephone communications taking messages setting up appointments etc.
• Assist with student grade reporting.
• Assist with student scheduling.
• Assist with registration.

Equipment Used :

Personal computer typewriter printer copier and fax machine.

Working Conditions :

Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions. Prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Key Skills

Administrative Skills,Time Management,Diplomatic Skills,Listening Skill,Languages Fluency,Organizational Skill,Pressure Management,Discipline Skills,Communication,Relationship Management,Client Services,Flexibility,IT Skill,Orderly Condition,Secretarial Skill

Employment Type : Full-Time

Experience : years

Vacancy : 1