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Executive Assistant

Executive Assistant

Pocketbook AgencySan Francisco, CA, US
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Job Description

Reference ID #2195

We are looking for a highly organized and resourceful Executive Assistant to provide dedicated support to a senior executive at a San Francisco–based venture capital firm. The right candidate will bring strong interpersonal skills, sharp attention to detail, and a proactive approach to problem-solving. This position calls for someone who can balance multiple priorities with ease, remain adaptable in a dynamic environment, and exercise discretion in managing confidential information. Previous experience partnering with executive leadership in fast-paced settings is essential.

Requirements :

  • 5+ years of high-level experience supporting CEOs, Founders, or General Partners, or similar types of senior-level executives.
  • Must have experience within one or more of the following industries : venture capital / financial services, media / content, or similar.
  • Approaches work with energy, professionalism, and strong interpersonal skills; known for a proactive and solutions-oriented mindset.
  • Thrives under pressure, able to juggle competing priorities while consistently meeting deadlines with high-quality results.
  • Maintains sharp accuracy and a meticulous eye for detail in all tasks.
  • Skilled at organizing complex schedules and prioritizing effectively to maximize efficiency.
  • Highly proficient in Gmail, Google Calendar, and adept in widely used tools including Microsoft Word, Excel, PowerPoint, and Zoom.
  • Must be able to pass an in-depth background check and have impeccable references.

Responsibilities :

Manage and coordinate complex calendars, balancing both business and personal commitments.

  • Arrange and oversee travel logistics, including domestic and international itineraries.
  • Coordinate and confirm meetings, ensuring schedules run smoothly.
  • Act as a point of contact by monitoring communications and addressing time-sensitive matters on behalf of the executive.
  • Prepare, reconcile, and submit expense reports promptly.
  • Maintain a high level of accuracy and foresight, anticipating shifting priorities and competing demands.
  • Gather information and prepare materials to support executive presentations.
  • Monitor progress on important initiatives and ensure follow-through on deadlines.
  • Provide personal support and assistance as required.

    • Schedule : M-F standard business hours (with flexibility and 24 / 7 mentality as needed)

    Compensation : up to $185,000, full benefits package, 401K plan, excellent PTO, and other perks!

    Location : This position is hybrid, candidates must be based in San Francisco to apply and be able to work out of the San Francisco office as needed.

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    Executive Assistant • San Francisco, CA, US