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Administrative Assistant

Administrative Assistant

Gastro HealthMiami, FL, US
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Gastro Health Part-Time Administrative Assistant

Gastro Health is seeking a Part-Time Administrative Assistant to join our team! Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as consistent hours.

We are seeking a reliable, professional, and detail-oriented Receptionist & Executive Assistant Support to be the face of our front office while also providing crucial administrative assistance to the Executive Assistant to our CEO. This hybrid role requires someone who is highly organized, capable of managing front-desk operations and office logistics, and able to step in for executive-level support as needed. This is a full-time, onsite role in our Miami headquarters.

This role offers :

  • A great work / life balance
  • No weekends or evenings Monday thru Friday
  • Paid holidays and paid time off
  • Rapidly growing team with opportunities for advancement
  • Competitive compensation
  • Benefits package

Duties you will be responsible for :

Key Responsibilities

Reception & Front Desk

  • Greet visitors, clients, and staff with professionalism and warmth.
  • Answer and route incoming calls, manage voicemail system.
  • Maintain the appearance and function of the reception and shared areas.

    • Office & Facilities Coordination

  • Manage incoming and outgoing mail and package deliveries.
  • Monitor and maintain office supplies and kitchen stock; place orders as needed.
  • Coordinate with vendors (e.g., janitorial, pest control, office maintenance).
  • Ensure the office is clean, organized, and functioning smoothly.

    • Executive Assistant Overflow Support

  • Assist in booking travel and accommodation for executives or board members as needed.
  • Support conference and event coordination, including scheduling and logistics.
  • Help with preparation of board materials and other high-priority documentation.

    • Take on project-based administrative tasks, including light research and data entry.

    Minimum Requirements

  • High school diploma or GED equivalent
  • 1+ years of administrative or receptionist experience, ideally in a corporate setting.
  • Strong interpersonal and customer service skills; polished phone and email etiquette.
  • Proficient in Microsoft Office Suite and Google Workspace.
  • Experience with calendaring and travel coordination a plus.
  • The ability to multitask and maintain composure under pressure.
  • High attention to detail, proactive mindset, and team-first attitude.

    • We offer a comprehensive benefits package to our eligible employees :

  • 401(k) retirement plans with employer Safe Harbor Non-Elective Contributions of 3%
  • Discretionary profit-sharing contributions of up to 4%
  • Health insurance
  • Employer contributions to HSAs and HRAs
  • Dental insurance
  • Vision insurance
  • Flexible spending accounts
  • Voluntary life insurance
  • Voluntary disability insurance
  • Accident insurance
  • Hospital indemnity insurance
  • Critical illness insurance
  • Identity theft insurance
  • Legal insurance
  • Paid time off
  • Discounts at local fitness clubs
  • Discounts at AT&T

    • Additionally, Gastro Health participates in a program called Tickets at Work that provides discounts on concerts, travel, movies, and more.

    Gastro Health is the one of the largest gastroenterology multi-specialty groups in the United States, with over 130+ locations throughout the country. Our team is composed of the finest gastroenterologists, pediatric gastroenterologists, colorectal surgeons, and allied health professionals. We are always looking for individuals that share our mission to provide outstanding medical care and an exceptional healthcare experience. We offer a comprehensive benefits package to our eligible employees.

    Gastro Health is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

    We thank you for your interest in joining our growing Gastro Health team!

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    Administrative Assistant • Miami, FL, US