Office Coordinator

Office Coordinator

Stantec is a place where the best and brightest engineers, landscape architects, planners, architects, environmental specialists and allied disciplines come to build on each other's talents, do exciting work, and make an impact on the world around us. We are defined by our entrepreneurial spirit and our unwavering pursuit of not only what's next but also what's best. Bringing imagination and determination to every challenge, we leave no angle unexplored. As a result, we deliver excellence that propels communities to success. Our New Haven Office offers a friendly and collaborative office environment, and we seek an energized individual who is eager to be part of our team.

We are looking for a part-time Office Coordinator for our office in New Haven, CT. This in-person position supports multiple business lines, regional offices and staff working from various locations including home offices and on project sites. This role will also be responsible for coordinating with our local staff and communicating a range of directives from Stantec's teams. This is a great opportunity to grow your career with one of the world's leading engineering firms.

Your Key Responsibilities

• Be the initial point of contact for the office providing general support to visitors
• Provide support for new hire orientation and other HR compliance-related activities
• Participate in the planning and execution of company events, including community engagement activities
• Assist team members in preparing materials for meetings and workshops
• Assist staff with submission of expense reports and timecards
• Serve as the local office safety, health, security, and environmental coordinator; prepare for and manage the office's annual safety audit
• Assist with organizing office wide meetings and events
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office
• Assist with ordering office supplies and personal protective equipment for staff
• Manage relationships with vendors and service providers
• Organizing and maintain electronic documents / directories in accordance with company standards helping as needed with project management compliance and internal project audits
• Provide technical editing and formatting support, and manage production of marketing and project deliverables
• Minor travel outside of office, which may include occasional trips to local stores and production vendors
• Support other special projects and activities as assigned

Your Capabilities and Credentials

Attention to detail, strong interpersonal, written, and verbal communication, and organizational skills. The ability to multitask and prioritize workload. Technological proficiency especially with MS Office and Office 365. Experience with document review preferred, but not required. Some lifting of file boxes and packages up to 25 pounds may be necessary. Notary license is preferred.

High school diploma required. Bachelor's Degree preferred. Three years of experience in an office setting or other setting with administrative duties preferred.

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary / casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location

United States | CT | New Haven

Organization

BC-1923 Transpt-US Northeast Infrastructure

Employee Status

Regular

Travel

Schedule

Part time

Job Posting

17 / 06 / 2025 05 : 06 : 12

Req ID

REQ250001G9