Accounts Payable Specialist

Job Description

Job Description

Reporting to the Assistant Manager, A / P, this position will be responsible for the daily processing and coordination of A / P functions for our BPMC sites. The AP / AR Specialist is responsible for several other general reporting requirements as well as daily activities.

This position requires a highly detail-oriented individual with good written and oral presentation capacities, and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges. This role requires onsite workdays in our San Francisco office.

Duties and Responsibilities

• Oversee payable records for 35+ properties.
• Identify invoices stuck in Yardi exception queues, researching issues such as missing property codes, new vendors, GL codes, or split properties.
• Ensure all corrections are updated in Yardi, BOT1, BOT2, and FullServ tasks.
• Run analytical reports to monitor inconsistencies in payable records, workflows, and GL codes for marketing / lease-up properties.
• Adapt and follow to the new environment in Yardi for #1501HUB, #1520HUB.
• Generate financial reports to regularly monitor vendors (e.g., HD Supply, Sherwin Williams, PG&E) to ensure timely invoice approval and payment.
• Escalate issues to AP Manager when invoices are stuck in RM / PS queue.
• Address urgent, time-sensitive requests from Property Supervisors, Asset Managers, and DevAcct Manager, ensuring no duplicates exist in payable analytics.
• Resolve urgent vendor issues and final disruption notices, obtaining login credentials or creating accounts for online payments as needed.
• Set up autopay in vendors portal for routine payments and monitor them for timely processing.
• Use Payable Analytics report to research and resolve duplicate payments, requesting and following up on vendor refunds as needed.
• Work with management on selected vendors to consolidate individual accounts into a master account.
• Handle various Accounts Receivable issues : deposit checks, locate the correct bank account, and clarify refund reasons.
• Initiate wires and book transfers in Wells Fargo, BofA, US bank for BPMC and mortgage payments after confirming approvals, verifying logs, and securing backup documentation.
• Prepare and work on monthly 1504 Analysis worksheet for BRIDGE split properties, upload the CSV file, and initiate wire transfers across three banks.
• Process statutory payments, including annual property taxes, unsecured taxes, business license renewal fees, and other mandatory fees, ensuring all proper approvals and backup documentation are confirmed.

Requirements

Preferred Qualifications

Working Conditions

Physical Requirements