Project Coordinator

General Job Description :

Under the general direction, the Project Coordinator's position provides administrative and project support for the assigned group and serves as the primary point of contact for internal and external customers on all administrative and informational matters. This position will have secondary responsibilities in providing marketing and administrative support to the Sales and Project Managers and providing back up and collaborative support for other regional offices.

Supervises : None

Essential Duties & Responsibilities

• Plans organize and execute meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager including rooms and catering (for both in-person and virtual meetings as applicable)
• Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees
• Assist with onboarding new hires
• Coordinate with Human Resource to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc.
• Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob / building access, email setup, etc. to ensure a successful onboarding process
• Bid Support
• Receive and distribute Pre-bid notifications / invitations
• Prepare and submit Prequalification Statements / Packages
• Assist with Bid Forms, RFPs and presentation
• Assist with generating and printing accounting reports for Sales and Project Managers
• Monitoring various lead generation sites for Bid opportunities
• Manages event tickets for Construction Group
• Work with quality control department to help facilitate data entry and processing support

Position Requirements (Skills, Knowledge, Abilities) :

ACCO Competencies :

Physical Requirements :

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Hours :

Monday through Friday beginning between 6 : 00 am and 7 : 00 am and ending between 4 : 00 and 5 : 00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.