Museum Specialist (Loan Program Coordinator)

Data Management Services, Inc. (dba : DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of :

• Quality in delivering solutions,
• Leadership,
• Innovation,
• Teamwork,
• Integrity in conduct,
• Responsiveness to our customer's mission

DMS International is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military / veteran status, or other characteristics protected by law. We encourage individuals from all backgrounds to apply.

Job Description

DMS International is seeking a Museum Specialist (Loan Program Coordinator) to support curatorial services at a federal collections facility in Forestville, MD. This role involves managing a heritage artifact loan program, including documentation, object handling, inventory control, and collaboration with curatorial staff and exhibition teams. The ideal candidate will be detail-oriented, experienced in museum collections management systems, and capable of supporting multiple curatorial functions while maintaining high professional standards.

Key Responsibilities :

Assist in the execution and maintenance of a museum loan program, including records management and file reconciliation

Utilize museum collections management systems (e.g., PastPerfect, Proficio) to track artifact movements and maintain metadata

Apply industry-standard practices to ensure safe handling and documentation of heritage asset collections and object loans

Create labels and supporting documentation for exhibits and displays

Conduct and document research to confirm provenance of artifacts and support accession decisions

Use Microsoft Office tools (Excel, Word, Outlook, PowerPoint) to create reports, labels, presentations, and forms

Support professional partnerships and internal collaboration to advance collection accessibility and museum readiness initiatives

Maintain accurate and up-to-date inventories; conduct scheduled assessments of collection objects

Identify and apply advancements in museum technology, software, and object care techniques

Operate storage facility equipment (e.g., Work Assist Vehicle, pallet jack, sculpture lift)

Manage timelines and ensure project deliverables are met on schedule

Communicate effectively in both written and oral formats with team members and stakeholders

Lift and move artifacts weighing up to 40 lbs

Must report onsite at the Forestville, MD location

Qualifications

Bachelor's degree in Museum Studies, History, or a related field

Minimum of 10 years of relevant experience in museum collections management or as a registrar,

or 5 years of relevant experience with a Master's degree or higher in Museum Studies, History, Maritime History, or related social sciences

Proficiency in collections management software such as PastPerfect or Proficio

Demonstrated knowledge of museum standards, collections care, and artifact documentation

Strong research and writing skills

Excellent attention to detail and organizational skills

Ability to manage multiple tasks and meet deadlines

Experience operating equipment used in artifact storage and transport

Proficiency in Microsoft Office Suite

Ability to obtain and maintain a Common Access Card (CAC)

Classification :

TBD

Location

Forestville, MD