Administrative Assistant

Administrative Assistant - Associate

Location : Downtown Austin, TX

Schedule : On-site 5 days a week

Pay : $18-19 / hr on W2 paid weekly with optional benefits. Hours worked are hours paid.

Interview Process : 1 round, onsite

Essential Job Functions & Tasks :

• Major responsibilities : under immediate supervision, perform basic administrative duties, following well-defined, standard procedures; prepare documents, reports, and spreadsheets, etc. as needed to support the business unit.
• Maintain files and calendars as needed.
• Utilize Microsoft Outlook, Excel, Word, and PowerPoints as well as other department software / systems as needed.
• Communication and interpersonal skills : listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers.
• Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.
• Customer focus : answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others.
• Problem solving and initiative : applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine.

Basic Qualifications :

High school diploma or GED.

One year of administrative work experience.

Assist in a team work environment with the following tasks :

Requires experience with MSWord, MS Excel (60 wpm minimum) Prefer Familiarity with the following : Adobe Acrobat for document labeling and editing Mail merges using MS Excel (letters and mailing / shipping Mail merges for mailing / shipping using Stamps.com, Fed-Ex and other similar applications Various other tasks administrative tasks as needed.

EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview : Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses / books / seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.