Executive Assistant
Russell TobinPalm Beach Gardens, FL, USjob_description.job_card.variable_days_ago
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionHigh school diploma or GED Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders Bachelor’s degree Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations) Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom Demonstrated discretion when handling confidential and sensitive matters Exceptional written and verbal communication skills with a professional tone Strong judgment, time management, and the ability to prioritize under pressure Highly organized, with a talent for coordinating leadership events and business reviews Flexible, adaptable, and calm under shifting priorities and fast-paced conditions Experience organizing events involving senior executives and key stakeholders Self-starter who works well independently and takes initiative Proven ability to handle multiple tasks and projects efficiently.
Job Description
Position Summary
We are seeking a highly skilled and proactive Executive Assistant to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the team’s goals are achieved.
Key Responsibilities
- Manage and adjust complex calendars, schedules, and meeting logistics across time zones
- Coordinate domestic and international travel, including detailed itineraries and timely expense report processing
- Prepare and consolidate materials for high-level meetings, including senior business reviews
- Oversee planning and execution of executive leadership events and internal meetings
- Handle sensitive information with the utmost confidentiality and professionalism
- Draft correspondence, reports, and presentations with attention to accuracy and tone
- Communicate effectively with internal teams and external stakeholders at all levels
- Provide additional administrative support and assist with special projects as needed
Basic Qualifications
Preferred Qualifications
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Executive Assistant • Palm Beach Gardens, FL, US