Contracts Administrator

Unire Real Estate GroupBrea, CA, US

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Job Description

Unire Real Estate Group does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Unire Real Estate Group to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Unire Real Estate Group will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

The Contracts / Insurance Administrative Assistant (C / IAA) will be responsible for assisting the Operations Department with issuing and maintaining vendor contracts, obtaining and tracking vendor and tenant insurance certificates, in compliance with Management Agreements and Tenant Lease requirements.

The C / IAA must have excellent organizational and process tracking skills. The C / IAA must be comfortable communicating with team members and vendors, and be proficient in MS Word, Excel and database.

RESPONSIBILITIES & FUNCTIONS :

Tenant Insurance :

Obtain current Certificates of Insurance for all tenants, per their lease

Prepare and send tenant letters at 45 days prior to expiration

Track through receipt of accurate

Prepare tenant insurance status report for property manager by the 1st and the 15th of each month, or as requested.

Vendor Insurance :

Obtain current Certificates of Insurance for all new vendor

Input information and expiration dates into

Track for expiration and renewal

Vendor Contracts :

Prepare service contracts for all maintenance work and any projects over

2,000.

Track contracts from vendor execution through Unire Group

Obtain W-9 and other new vendor forms, as

Print contract expiration report monthly, and distribute to each property manager, for renewal or termination status.

Issue renewals, as directed by property

Scan executed contracts and renewals, and file hard

Assist Operations Department with special projects, as

Qualifications :

2-3 years relevant experience

Advanced skills in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Superior organizational skills and scrupulous attention to detail

Business maturity and demonstrated potential to influence at all levels

Sound judgement, strong situational leadership, and strategic, enterprise-focused thinking

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

IND123

Pay Range

20—$24 USD

Unire Real Estate Group was formed to deliver a higher standard of asset services to owners and tenants of institutional-quality commercial real estate. While taking a strategic view of your investment, our organization is uniquely designed to provide quality daily service.

Unire Group is currently responsible for management of over 50 million square feet of industrial and office properties. We partner with our clients to develop and implement a comprehensive program that achieves specific objectives, purposefully limiting our assignments to those where our experience directly benefits our client.

Our managed properties are located throughout the six-county Southern California region, as well as the Greater San Francisco Bay area. Investors that work with us are more than clients – they are strategic partners.

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