Accounts Payable Specialist

Primary Function :

• The Accounts Payable Specialist is responsible for processing Accounts Payable transactions, processing disbursements, managing vendor communications, preparing vendor and consultant contracts, maintaining Concur, and maintaining accurate financial records.  Responsibilities :   Process all employee expense reimbursements in Concur; review for appropriate documentation and account coding; follow up with employees to resolve issues Process invoices from vendors, contractors, and state / federal agencies; review each for appropriate documentation and management approval; detect and correct any discrepancies; enter into accounting software Monitor Finance mailbox; respond to requests in a timely manner; direct mail incorrectly sent to Finance to the appropriate person / team; follow-up on unresolved matters until completely answered Set up bi-weekly ACH and wire disbursements in the banking system Process physical checks when requested by a vendor This position is hybrid, onsite presence at our Washington, DC office is required once a week.
• During this in-office day, the team member will be responsible for handling essential administrative tasks, including processing outgoing checks and managing incoming mail.

Process credit card bills; reconcile all corporate card statements to reports and receipts submitted by cardholders via Concur Maintain vendor information, including banking information and W-9s Interact with program directors, grant managers, and vendors; serve as primary interface with other departments on AP initiatives and process changes Assist in month-end closing procedures; record journal entries to adjust balances or reclass expenses as needed; reconcile related accounts to the general ledger monthly Assist with year-end 1099s Prepare vendor and consultant contracts; communicate with project managers regarding details of contracts; facilitate execution of contracts via Adobe Sign or Box Sign Maintain a schedule of contracts to track terms and monitor status Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices Assist with external audits and other projects as assigned Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy, and reduce paper-based processes  Other duties :

Qualification :

Knowledge of Microsoft Dynamics – Serenic Navigator is a plus Compensation and Benefits :

Location :

No phone calls or emails will be answered Physical Requirement :

Work Environment :

This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets Originality and Transparency :