Executive Assistant

Beacon HillWilmington, Massachusetts

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Responsibilities

Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination).
Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.
Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers.
Process expense reports.
Prepare meeting agendas and materials, set up all of the logistical details on meeting days
Provide front desk coverage when necessary
Work with travel provider to maintain accurate data bases.
Participate in ad hoc projects as needed for senior and executive leadership.

Desired Competencies

Minimum of 5 years of progressive administrative support experience with a strong emphasis on customer service.

Use proper judgment in a fast-paced, rapidly growing enterprise environment with minimal supervision.

Ability to work comfortably with people at all levels of the organization while being flexible and discreet to maintain confidential information.

You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism.

You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment.

You are a self-starter, able to manage time, multi-task, connect dots, understand the big picture and demonstrate a high attention to detail.

You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes.

You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities.

You communicate effectively (verbal & written) with all levels of executive / senior staff and stakeholders.

Executive Assistant • Wilmington, Massachusetts