Administrative Assistant

Provide the following administrative duties for the property management team and Tulsa office :

• Communication Organizational skills and Team support are crucial in this position.
• Front Desk / Receptionist Front Office Point Person; Must possess a professional presence and telephone voice
• Sort and distribute mail on daily basis.
• Order and stock supplies as needed.
• Excellent typing grammatical writing and proofing skills are required.
• Prepare and send correspondence (tenants vendors owners) : insurance letters delinquent letters.
• Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates as necessary.
• Update and record documentation in IMPAK or other software
• Call insurance companies to request new certificates as needed.
• Maintain and update all tenant lease files including filing of correspondence and other information.
• Scan leases into Yardi and contracts to Sharepoint; update Sharepoint.
• Develop and maintain tenant rosters vendor lists insurance lists HVAC lists maintenance contracts etc
• Take maintenance calls. Input Work Orders. Work with managers / tenants to resolve work orders / calls.
• Assist with any reporting requirements of the property owner including compiling assembling supervision of the final product copying distributing and mailing.
• Coordinate special events and documents i.e. fire drills newsletters tenant surveys welcome packages.
• Gain knowledge of the tenants location in each building contact persons the nature of their business etc.
• Attend and complete required safety training
• Other Duties as Assigned.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 19 - 22