Executive Assistant to President

A PR firm with well-known clients is looking for an Executive Assistant to the President. The previous EA was there for 5 years. The company has 100 employees and an office in the Flatiron District that has an open plan and has a lounge area and a kitchen. The vibe in the office is team oriented. This is an office role.

About the Job :

¨ Provide daily support to the President in planning, directing, managing, and coordinating business activities

¨ Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless

¨ Serve as trusted primary contact between President and internal staff

¨ Coordinate travel arrangements, including flights, hotels, and itineraries

¨ Liaise professionally with clients, senior executives, and cross-functional partners across the organization

¨ Screen and prioritize incoming calls, emails, and requests

¨ Set up domestic and international conference calls and meetings, both in-person and virtual

¨ Handle expense reports, invoice tracking, and related administrative tasks

¨ Assist with research projects, presentations, and proposals for both current and prospective clients

¨ Update and maintain documents and grids such as org charts, lists; draft correspondences

¨ Support general office operations, including ordering supplies and coordinating logistics

¨ Provide hands-on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)

¨ O ccasional personal assistant tasks, such as arranging coffee, meals, and personal errands

¨ Maintain discretion when handling highly sensitive and confidential information

¨ Assist at events after hours or on weekends, as needed

¨ Assist with social posts, content ideas and captions for Instagram and LinkedIn

About You :

¨ Minimum of 5 years of experience in a related support position

¨ BA / BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Dynamic and proactive comfortable in a fast-paced environment

¨ Polished, professional demeanor

¨ Experience in or knowledge of the media, fashion, and design industries a plus

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days, the office is also closed Christmas to New Year’s) Hours : 9-5