Administrative Coordinator

Job Description

Job Description

Description :

Job Title : Administrative Coordinator

Department : Facilities Management

Reports To : Director of Facilities

Location : Holliston, MA (on-site)

Position Summary

The Administrative Coordinator for the Facilities Department provides essential administrative and operational support to ensure the smooth functioning of maintenance, repair, and facility management activities. This role is responsible for coordinating service requests, maintaining facility records, processing work orders, assisting with vendor management, and supporting budget tracking. The ideal candidate is organized, proactive, and skilled at managing a variety of administrative tasks.

Key Responsibilities

• Serve as the primary administrative contact for the Facilities Department, responding to inquiries and coordinating communication between staff, contractors, and vendors.
• Receive, log, and track maintenance and repair requests through the work order system; ensure timely follow-up and resolution.
• Schedule and coordinate meetings, facility inspections, and preventive maintenance activities.
• Assist in preparing reports, spreadsheets, and documentation related to facility operations, safety inspections, and compliance requirements.
• Support procurement processes by obtaining quotes, processing purchase orders, and reconciling invoices.
• Provide administrative support for special projects, renovations, or space planning initiatives.
• May require occasional after-hours or weekend on-call support for emergencies

Requirements :

Benefits

PM20

PI6f65915da923-25405-39098974