Purchasing Coordinator

Purchasing Coordinator

Closet Factory DFW Grapevine TX

Reports to : Pre-Production Manager

Status : Full-Time In-Office

Department : Operations

About the Opportunity

Join one of the fastest-growing custom storage companies in DFW and play a mission-critical role at the heart of our operation. As the Purchasing Coordinator you will directly influence production efficiency profitability and customer satisfaction by ensuring we have the right materials at the right time at the right cost.

If youre detail-obsessed proactive and thrive in a fast-paced environment where every decision matters this is an exceptional career opportunity with room to grow.

Position Overview

The Purchasing Coordinator manages the full procurement lifecyclespecial orders inventory levels vendor communication cost control and pre-installation readiness. Youll work closely with sales engineering production installers and leadership to ensure projects run smoothly from design to installation.

This role is ideal for someone who loves creating order solving problems and building strong vendor partnerships while supporting a high-performance production environment.

Key Responsibilities

Operational Excellence

Ensure all special-order materials are identified ordered and delivered on time to meet production and installation deadlines.

Maintain optimal inventory levels and proactively prevent shortages or delays.

Update and maintain product specifications for accuracy in manufacturing.

Host periodic training touchpoints with the sales team to introduce new products pricing updates and usage guidelines.

Assist leadership in evaluating pricing negotiating competitive agreements and sourcing alternative suppliers for cost-effective or emergency fulfillment.

Inventory & Order Management

Enter and track purchase orders in our software systems with precision and timeliness.

Maintain accurate digital records for suppliers POs receipts and material condition.

Verify incoming materialsincluding style color quantity and qualitybefore approving for use.

Confirm all required materials are available prior to job release into production.

Organize special orders by job and use established checklists to ensure full readiness before installation day.

Customer & Vendor Relations

Provide product / material support to designers and address customer-related inquiries with professionalism and urgency.

Identify viable alternative suppliers or product substitutes proactively in the event of shortages backorders or discontinuations.

Cross-Department Collaboration

Work closely with sales engineering / cut-list and management to ensure correct material selections and accurate specifications.

Assist ownership with market research cost analysis and long-term procurement strategy.

Participate in meetings to stay up-to-date on new materials product lines industry trends and color / finish updates.

Qualifications

Strong organizational communication and negotiation skills.

Experience with purchasing supply chain or inventory management preferred.

Familiarity with ClosetWare PurchaseTrac or similar systems is a plus.

High attention to detail with strong analytical and problem-solving abilities.

Ability to work cross-functionally with multiple departments and manage multiple priorities simultaneously.

A proactive mindset with the ability to anticipate needs before issues arise.

Why Join Closet Factory DFW

Industry leader with a strong reputation for quality and innovation

Opportunity to be a key player in a growing operation

Supportive leadership and a collaborative team-focused environment

Advancement opportunities as we scale

Competitive compensation and benefits

Job Type : Full-time

Salary : $50000.00 - $60000.00 per year

Experience :

• Purchasing : 2 years (Preferred)
• Experience in Construction (Preferred)

Education :

High school or equivalent

Location :

DFW TX

License :

Drivers License (Required)

Work authorization :

United States (Required)

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Schedule :

Monday to Friday

Required Experience :

IC

Key Skills

Order Management System,Microsoft Office,Inventory Control,Microsoft Access,Purchasing,Procurement,Microsoft Outlook,Microsoft Word,Supply Chain Experience,Microsoft Excel,ERP Systems,negotiation

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 50000 - 60000