Perform clerical / administrative duties for the Health Information Management Department.
ESSENTIAL FUNCTIONS – JOB SPECIFIC
- Answer telephone and provide assistance to callers in a pleasant and professional manner
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Receive, review to make sure authorization is HIPAA compliant and dated properly then enter in the Authoriztion of Disclosure logMakes sure name, birthdate, and number is on every page of requested medical recordsMail, email, or fax records to the requestor after the request has been filled along with affidavit if requested after reviewing to verify records being sent are the correct records of dates requestedPrepare invoices for records that require billingRelease records within 15 days from receipt of requestSend Medical Source Statements to provider to be completed after fee has been collectedSort, prepare and scan documents into EHRAudit ten percent of daily scanned documents to ensure the material is scanned properly and in the proper location within the EHRAssist with chart conversions and purges as neededOther duties as assignedRoyal Oaks ONLY (in addition to the above)
Audit the previous day’s discharged records for completenessQuality check scanned material to ensure it is in the EHR system