Office Manager & Executive Assistant

NOTICE

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Company Overview

MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking mobility and related functional outcomes via a proprietary patented technology platform. Our mission is to help patients regain their mobility by expanding access to patient-centered world-class medical devices.

Our groundbreaking technology uses sensors software and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music : rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. Its our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments in conditions including stroke Parkinsons disease and multiple late 2023 MedRhythms launched InTandem an FDA-authorized prescription-only home-use device intended to improve walking in adults with chronic stroke and secured a new unique HCPCS reimbursement code in 2024. In early 2025 MOVIVE our second FDA-authorized prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinsons disease.

We are committed to developing evidence-based treatments and have conducted clinical trials with leading research institutions across the U.S. including Johns Hopkins Boston University Mount Sinai Cleveland Clinic and Spaulding Rehabilitation.

Cultural Pillars that drive us and our success :

We are committed to People First

We are committed to Excellence Always

We are committed to being Action Focused

At MedRhythms we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in we encourage you to apply.

Position Overview

MedRhythms is looking for an adaptable detail-oriented and proactive person to be the glue that keeps our team connected engaged and running smoothly. This role is perfect for someone who loves variety no two days will look the same. As our Office Manager & Executive Assistant you will wear many hats including; managing daily office (and virtual office) operations supporting executive leadership organizing company events and jumping in to help with various cross-functional projects. You are someone who thrives in a fast-paced startup environment and is energized by constant change.

If youre the kind of person who thrives on getting things done loves solving problems and wants to work with great people this is your place.

You will work in person from the downtown Portland Maine office Monday - Friday with flexibility to work remotely on an occasional basis and will report to the Head of People & Culture.

Responsibilities

• Manages the Portland Maine office operations including the efficiency and functionality of the office to best-suit employee needs and reflect company culture. Act as a main point of contact for external office-related matters including working with building management and contractors and providing access to resources and materials. Office related tasks include but are not limited to; managing office supplies shipping and deliveries mail and deposits equipment procurement and inventory.
• Works as a key contributing member of the People & Culture department to support the growing dispersed workforce. Maintains and fosters the environment and systems that support the MedRhythms cultural pillars : unwavering commitment to people first excellence always and being action-focused.
• Works closely with executive leadership to provide administrative support and complete as needed special projects including initiatives related to the board of directors.
• Planning and execution of company events both in and outside of the office organizes logistics for quarterly board meetings held remotely and in-person.
• Based on background experience and interest a portion of this role will also include cross functional projects which may be in partnership with various departments; People & Culture Marketing Conferences and Trade shows Regulatory and Compliance IT Manufacturing Customer Support or Operations.

Were looking for you to bring

Helpful experiences and skills (if you dont have them its not a dealbreaker)

What we can offer you

$60000 - $75000 a year

We carefully consider a wide range of factors when building a competitive compensation package. We rely on market indicators and consider your specific job skills and experience; which can cause compensation to vary. We evaluate each candidate and position individually to ensure that we are capturing all of the data required to determine fair addition to this we work hard to provide all of our current and future employees fair and equitable pay while striving to eliminate unjust pay disparities in the market. The Total Compensation package for full time employees includes many factors; base pay bonus stock options health insurance paid time off and various other benefits.

We are an equal opportunity employer and welcome people of diverse backgrounds experiences abilities and perspectives. If you require reasonable accommodation in completing this application interviewing or otherwise participating in the talent selection process please reach out to emailprotected

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience :

IC

Key Skills

Internship,EMC,Industrial Sales,Agricultural,ACCA,AX

Employment Type : Full-Time

Experience : years

Vacancy : 1