Imaging Scheduler

Meridian Park Medical Ctr campusTUALATIN, OR

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Overview

At Legacy, every one of our team members plays an important role. Together, we are a team dedicated to making life better for others. As a scheduler, you make it possible for physicians and personnel to coordinate procedures so that our patients get the best possible care.

The Imaging Scheduler provides support to patients, technologists, and physicians by scheduling outpatient imaging procedures and diagnostic exams for multiple imaging modalities. Their work is generally performed independently, requiring judgment and problem-solving skills with limited supervision. Depending on the site location, they work closely with interventional radiologists and Cath lab staff to approve, coordinate, and schedule interventional procedures in a timely manner. They may provide clerical support at a front desk or other location when requested. They communicate effectively and professionally in all areas of scheduling, providing exceptional customer service.

Responsibilities

Computerized Scheduling : Schedules procedures for multiple rooms using scheduling computer system. Determines availability of staff and room availability based on procedure being performed.
Automated Computerized Staffing : May enter staff members and create schedule types, work patterns as needed. May load varying data into system about personnel, budget and staff coverage.
Independently performs daily patient / procedure data entry into computer system.
May assist manager with maintaining and updating staff profiles.
May assist computer program director with various computer duties updating system, timebooking information etc.
May independently initiate required reports. Maintains patient confidentiality.
May work with the Anesthesia department to create a smooth schedule. Duties may include : assigning each patient’s anesthesiologist, notifying Anesthesia of their assigned cases, changes in their schedules, etc. Enters into the computer system patient’s assigned anesthesiologist, room number, and any pertinent information needed for the procedure.
May function as Secretarial support performing various and numerous duties. Performs department typing as assigned. Completes patient charges, reviews and updates suture lists, miscellaneous charge list, etc., as needed to ensure proper revenue.

Qualifications

Education :

High School diploma or equivalent required. Associates degree in business or healthcare, or equivalent experience, preferred.

Experience :

One year of experience working with EMR (Electronic Medical Records) or RIS (Radiology Information Systems) preferred. One year of experience working within an imaging department preferred.

Skills :

Knowledge of Epic electronic medical record system.

Proficiency in Microsoft Outlook, Word, and Excel.

Knowledge of medical terminology / imaging terminology.

Knowledge of insurance payor types and plan selection.

Knowledge of CPT, ICD-10, and HCPCS codes.

Knowledge of HIPAA and other federal guidelines.

Above average keyboard skills (50 wpm) and ability to navigate electronic systems. applicable to job functions.

Organizational and time management skills.

Demonstrated ability to work under stress.

Demonstrated ability to work with confidential information.

Excellent public relations skills and demonstrated ability to communicate in a calm, succinct, business-like manner.

Ability to work effectively in a team as well as independently and proactively.

Demonstrated effective interpersonal relationship and customer service skills.

Demonstrated problem solving skills in a complex environment.

Strong written and verbal communication.

Ability to analyze information and make decisions using reasonable and logical judgment.

Ability to present information and feedback in a concise and understandable manner.

Ability to work collaboratively with staff to resolve issues for patients and providers.

GENERAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS :

Computerized scheduling schedules appointments for numerous rooms and resources required for an exam or procedure using an electronic scheduling system. Determines availability of physicians, support staff, imaging room, and any other required resources for procedures being performed. Notifies applicable departments per protocol.

Independently and accurately performs daily patient / procedure data entry into electronic health record system.

Review electronic and paper FAX orders for minimum required data, processes the order per protocol and attaches them to orders in Epic.

Can work independently or as a team in a professional and respectful manner.

Working knowledge of various federal and state mandates including clinical decision support / meaning full use and no surprises act.

Arrange interpreter services in accordance with Legacy Policy ensuring prompt service and in accordance with applicable federal and state law as well as regulatory organizations.

Understands and complies with HIPAA, Joint Commissions, and State rules and regulations.

May work with the Anesthesia Department to schedule an anesthesiologist when sedation is required for a particular imaging exam or procedure.

May work with short stay unit to arrange nursing coverage when short term admission is required for a particular imaging exam or procedure.

May coordinate with other offices or procedural departments to coordinate for patients who need multiple services in one day.

May function as clerical support depending on the site and needs of the department.

Provides assistance and direction to ordering providers and office staff on missing, incomplete, or inaccurate imaging orders.

Reviews and updates patient registration; including insurance coverage, guarantor assignment and the appointments hospital account.

Maintains basic knowledge pertaining to health insurance coverage, including but not limited to authorization requirements, payor plan selection, and payor types.

Reviews documentation to ensure appropriate use of CPT / Diagnosis coding practices.

Acts as a liaison between providers and patients with the Revenue Cycle Departments.

Problem-solve issues in a professional manner.

Pay Range

USD $21.88 - USD $31.27 / Hr.

Our Commitment to Health and Equal Opportunity

Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.

If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply—even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.

Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.

To learn more about our employee benefits click here :

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Scheduler • TUALATIN, OR