Administrative Assistant / Office Lead

Administrative Assistant / Office Lead

The Administrative Assistant / Office Lead role provides dedicated support to client serving Directors / Partners, serves as the Office Lead and as the point of contact for other Administrative Assistants. The Administrative Assistant / Office Lead is expected to have a combination of technical and interpersonal skills. Responsibilities span from general administrative support, to supporting sales opportunities, engagement delivery activities and knowledge management. The Administrative Assistant / Office Lead reports to the Regional Area Manager leading the region.

General Administrative Duties :

• Manage Partner / Directors calendars, schedules and prioritize appointments, ensuring meetings, deadlines, presentations, and other duties are carried out seamlessly.
• Coordinate travel arrangements (domestic / international), maintain travel profiles, manage last minute itinerary changes (flights, car, hotel, and subsequent team communications), directions / mapping, and support in handling passport and visa issues.
• Effectively prepare weekly expense reports as required; follows policies and procedures, resolves auditor inquiries and engagement code reclassifications as needed.
• Draft / edit / proofread correspondence, presentations, client letters, briefing papers, reports ensuring that grammar, spelling, formatting / visual design are without error.
• Effectively use the firms core technology applications, as well as develop / demonstrate solid knowledge of firm-wide and practice-specific tools, processes, and databases to position themself as an advocate and knowledge resource in these programs and support training others who are less skilled.
• Conduct basic information searches (e.g., via internet, internal sites, etc.) and maintain contacts and distribution lists (as needed).
• Oversee / complete production requests (including, copying, printing, faxing, binding, shipping, etc.).
• Coordinate and facilitate meetings as requested with scheduling, catering, and presentations.
• With Partner guidance, may be expected to manage certain administrative aspects / support of client engagements.

Office Management / Facilities Support Duties :

What You Will Need :

What Would Be Nice To Have :

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include :

About Guidehouse :

Guidehouse is an Equal Opportunity EmployerProtected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting