Medical Practice Manager

Job Description

Job Description

About Us

Bay Area Allergy & Asthma is a board-certified allergy and immunology practice led by Dr. Mona Mangat. We provide comprehensive care including in-office diagnostics, immunotherapy, and our unique Accelerated Allergy Treatment (AAT) program. Known for patient-centered care, integrity, and compassion, we serve a diverse population across two locations in the Tampa Bay Area.

Position Summary

The Practice Manager oversees the daily operations of both our St. Petersburg offices, ensuring efficient clinical workflows, high patient satisfaction, and a well-supported staff. This role also includes HR generalist responsibilities, including payroll, employee relations, recruiting, and scheduling. The Practice Manager serves as a key member of the leadership team to ensure alignment with the organization’s mission and goals.

This is a part-time, hybrid role requiring approximately 20–25 hours per week, with flexibility for a combination of in-office and remote work.

Key Responsibilities

Operations Management

Oversee daily clinical and administrative workflows, including skin testing, spirometry, immunotherapy (shots and AAT), food and drug challenges, biologics, subcutaneous immunoglobulin, and patch testing.

Manage patient scheduling, follow-ups, and portal communication to optimize access and satisfaction.

Track practice hardware (computers, scanners, etc) and be primary communication point w / IT vendor.

Human Resources & Staff Management

Serve as the primary HR contact for the practice, handling employee relations, employee benefits, conflict resolution, performance management, and corrective action as needed.

Administer biweekly payroll and time tracking, ensuring accuracy and compliance with wage and hour laws.

Oversee staff recruitment, hiring, onboarding, and orientation.

Maintain up-to-date job descriptions, personnel files, and HR policies in compliance with employment regulations.

Coordinate and manage staff scheduling, vacation requests, and coverage to ensure consistent workflow.

Conduct or coordinate staff training and continuing education opportunities.

Quality & Compliance

Ensure adherence to HIPAA, OSHA, and other applicable regulations.

Develop and maintain practice policies and clinical protocols.

Track and respond to patient safety concerns, compliance risks, and audits.

Strategic Growth

Provide data and insights to support long-term planning and practice innovation utilizing reporting features via eClinicalworks(EMR).

Qualifications

Required

2–5 years of experience in healthcare operations or practice management.

Experience handling HR responsibilities such as payroll, employee relations, and staff scheduling.

Strong interpersonal, leadership, and communication skills.

Working knowledge of employment law and HR best practices.

Preferred

Experience with EMR and practice management systems (eClinicalWorks preferred)

Familiarity with Florida employment regulations and insurance systems.

Background in allergy / immunology or specialty outpatient care practice.

What We Offer

Competitive salary

Option for hybrid work

Comprehensive benefits : health insurance, 401k retirement plan, PTO.

Opportunities for professional growth and continuing education.

Collaborative, mission-driven work environment focused on quality and compassion.

Company Description

For more than 17 years, Bay Area Allergy & Asthma has provided the best in care to patients of all ages. Dr. Mona Mangat is board-certified in Allergy & Immunology and is a leader in the diagnosis and specialized treatment of asthma and a variety of allergic conditions. She is assisted by Stephanie Blenner, PA and an outstanding staff of medical assistants and office personnel. Our mission is to create an environment where our patients and providers are partners on the journey to better health. Patient-centered care is at the heart of our practice. Our staff takes the time necessary to understand your particular needs, desires and barriers to attaining those goals. We want you to feel better walking out of our office than when you walked in.

Company Description

For more than 17 years, Bay Area Allergy & Asthma has provided the best in care to patients of all ages. Dr. Mona Mangat is board-certified in Allergy & Immunology and is a leader in the diagnosis and specialized treatment of asthma and a variety of allergic conditions. She is assisted by Stephanie Blenner, PA and an outstanding staff of medical assistants and office personnel. Our mission is to create an environment where our patients and providers are partners on the journey to better health. Patient-centered care is at the heart of our practice. Our staff takes the time necessary to understand your particular needs, desires and barriers to attaining those goals. We want you to feel better walking out of our office than when you walked in.