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Progress Billing & AP Specialist
Progress Billing & AP SpecialistAPS • Salida, CA, US
Progress Billing & AP Specialist

Progress Billing & AP Specialist

APS • Salida, CA, US
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Progress Billing & Accounts Payable Specialist

APS has partnered with a family-owned construction company seeking a detail-oriented, deadline-driven Progress Billing & Accounts Payable Specialist. This role is critical in ensuring accurate project billings, timely vendor payments, and smooth financial coordination between project managers, subcontractors, and leadership. The ideal candidate has experience in construction billing and thrives in a fast-paced environment with multiple concurrent projects.

Pay Rate : $26-$30 / hr

Location : Modesto, CA

Schedule : M-F, 8am to 5pm

Requirements of the Billing & AP Specialist :

  • 2+ years of experience in construction accounting, billing, or accounts payable (required).
  • Strong understanding of progress billing, retention, lien releases, and construction contracts.
  • Experience with QuickBooks and MS Office
  • High attention to detail, accuracy, and organization.
  • Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities of the Billing & AP Specialist :

  • Prepare and submit monthly progress billings
  • Track billing deadlines and ensure submissions are complete, accurate, and submitted on time.
  • Review contract terms to ensure compliance with billing requirements, retention, lien releases, and supporting documentation.
  • Reconcile billed vs. paid amounts; follow up on outstanding payments and resolve discrepancies.
  • Process high-volume vendor invoices with accurate coding to jobs, cost codes, and phases.
  • Prepare weekly or semi-monthly check runs, ensuring timely payment and adherence to cash-flow priorities.
  • Maintain organized AP records including statements, W-9s, certificates of insurance, and lien waivers.
  • Communicate with vendors and subcontractors regarding payment status, missing documents, or invoice issues.
  • Assist with preliminary notices, unconditional / conditional lien waivers, and compliance documents.
  • Support month-end closing tasks including AP aging reports and billing logs.
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    Ap Specialist • Salida, CA, US

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