PENDING RECLASSIFICATION TO ADMINISTRATIVE ASSISTANT 1 - 77070150

Pending Reclassification To Administrative Assistant 1

This is an office support position responsible for general administrative duties including the organization and maintenance of records, files, and manuals relating to the operation of the field office in the Division of Law Enforcement. Such records include, but are not limited to, official law enforcement documents, report forms, confidential investigative reports, general administrative records and files, and manuals.

Duties include assisting supervisors, officers, and administrative support staff with the proper management and operation of the field office. Reviews, prepares drafts of memoranda and correspondence for staff. Completes assigned tasks related to, but not limited to : citations, subpoenas, off duty, vessel inspections, derelict vessels, purchasing (office and officer equipment needs), invoice processing, captive wildlife exams, events / outreach, printing / scanning needs, mail, publications, notary responsibilities.

Meets and communicates with the public in a courteous and professional manner, disseminates information and assists with requests.

Consults daily with office staff and management for administrative decisions. Reviews and interprets established policies and directives to ensure compliance with all assigned responsibilities. Provides information and recommendations for identifying and resolving related deficiencies.

Assist all administrative personnel with the Division of Law Enforcement's Southwest Region. Performs other related duties and special projects as assigned by GOC and / or Regional Command staff.

Knowledge, skills and abilities, including utilization of equipment, required for the position :

• Ability to effectively communicate verbally and in writing.
• Ability to communicate effectively with the public in a courteous manner.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to perform basic arithmetical calculations.
• Working knowledge of current versions Microsoft Word, Excel, and Outlook

Minimum Qualifications :

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.