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Executive Assistant to Dean of University ($40/hr)
Executive Assistant to Dean of University ($40/hr)ProPivotal • Cambridge, MA
Executive Assistant to Dean of University ($40 / hr)

Executive Assistant to Dean of University ($40 / hr)

ProPivotal • Cambridge, MA
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Executive Assistant to Dean of University ($40 / hr)

This is a fantasticopportunity for a seasoned Executive Assistant who thrives in fast-paced,

high-stakes environments and is eager to make a significant impact within the

university community. Join a collaborative team at a leading academic

institution, where your role as Executive Assistant to the Dean will offer

exciting opportunities for career growth and development. As a key support to

high-level executives, you will manage complex schedules, coordinate

high-profile meetings, and provide critical assistance in travel arrangements

and event planning. This position allows you to engage with influential

stakeholders across the university, including donors and leadership, offering a

dynamic and rewarding work environment.

Key Highlights :

  • Hybrid work structure (3 days in office)
  • Competitive pay rate with benefits and overtime opportunities
  • Exposure to executive-level projects and career development

Responsibilities :

  • Provide executive-level support to high-level managers
  • Manage and coordinate complex calendars, with scheduling authority over all 3 executives
  • Arrange domestic and international travel (heavy European travel for 1 manager)
  • Create reports and assist with event support, including optional overtime for event participation
  • Collaborate with executive teams to manage priorities and urgent requests

    • Required Qualifications :

  • Bachelor's degree
  • 4+ years of related executive level administration experience
  • Proven experience arranging business travel
  • Flexibility in handling tasks and conflicting schedules, particularly in high-stakes situations (e.g., donor visits versus internal meetings)
  • Ability to work a hybrid schedule based in Cambridge, MA

    • Preferred Qualifications :

  • Prior administrative experience in a non-profit or higher education setting
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    Dean • Cambridge, MA

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