Project Administrator

Project Administrator

American Concrete Products, a growing precast concrete manufacturer, is seeking a Project Administrator to provide operations and customer service support function(s).

Primary Objective : Provide administrative support to Project Management team, and ensure accurate and timely flow of delivery paperwork, scheduling and ERP order maintenance

Critical Job Functions :

• Coordinates release work with Sales, Project Managers and Operations personnel to execute delivery schedules.
• Master the fundamentals of Sales Order entry in X3 ERP, part creation, purchase requisitions, and part maintenance.
• Enter sales orders into ERP system, print and email delivery tickets, BOL's, product labels and related yard / QC paperwork.
• Create Purchase Orders (P.O.) and timely issuance of P.O.'s to vendors to avoid delaying contractual schedule deadlines
• Executes daily production entry reports, receiving and issuing raw materials, inventory management and cycle counting.
• Create and submit timely Customer Invoices, reconcile all external billings, and project financials to avoid over / under billing
• Assists with contracting outside trucking broker(s) to configure products, sequence and assign load / unload at plant and jobsite.
• Answer and return internal & external customer phone calls in a timely manner and handle issues swiftly and professionally.
• Balance relationships with Sales, Operations, and other Project Managers to achieve accountability and desired outcomes.

Attributes :