Administrative Assistant I

Duties may include, but are not limited to, the following :

• Responds to telephone and in-person inquiries from the public, other departments and agencies; refers inquiries or provides information requiring an understanding of department policies and procedures.
• Prepares reports, documents, newsletters, brochures, flyers, and other materials.
• Provides direct clerical support to one or more professional or management positions; receives visitors; makes meeting arrangements; maintains calendars.
• Composes correspondence and compiles reports from a variety of sources; facilitates transmission to other offices and agencies.
• Performs a variety of clerical tasks including typing, data entry, proofreading, filing, editing, office machine operation and maintenance; collects fees and issues receipts; sorts, files, prepares and / or processes a variety of documents and records, including recreation class registrations, permits or purchasing forms, according to established procedures.
• Assists others in the performance of related tasks.

Qualifications

EDUCATION : Any combination of education and / or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include three years of progressively responsible clerical experience, including or supplemented by specialized training in the clerical occupational field. Computer experience is essential.

KNOWLEDGE, SKILLS AND ABILITIES : Considerable knowledge of related clerical and general office methods and techniques, including office equipment operation; records processing and maintenance procedures and systems; preparation of complicated documents requiring specialized typing. Working knowledge of the basic functions and organization of municipal government. Skill in the operation of a variety of office equipment, including operation of a computer at 60 wpm; ability to learn, interpret, explain, and apply department policies and procedures; communicate effectively both orally and in writing; use and edit for correct English grammar, punctuation, and spelling; establish and maintain cooperative working relationships.

LICENSES / CERTIFICATIONS : Requires a valid California drivers license at the time of appointment and throughout the period of employment.

PHYSICAL / MENTAL DEMANDS : While performing the duties of this class the employee is regularly required to sit, stand, walk, talk or hear both in person or on the telephone, and operate standard office equipment. The need to lift, carry and push equipment and supplies weighing up to 40 lbs. is sometimes required. Specific vision abilities required by the job include close vision, color vision and the ability to focus. While performing the duties of the class, the employee is regularly required to use written and oral communication skills; observe and interpret situations; read and interpret data, information and documents; interact with City staff and other organizations; and deal with customer relations.

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