Executive Assistant

Executive Assistant

The Alaka`ina Foundation Family of Companies (FOCs) is looking for an Executive Assistant to provide support to our government customer in Arlington, Virginia.

Description of Responsibilities :

• Assist / facilitate preparation of program documentation tailored to intended audiences.
• The candidate will provide administrative support for the assigned Government organization. Examples include :
• Provide support to manage action items by establishing, implementing, managing, and maintaining action tracker tools.
• Provide calendar support through maintaining up-to-date and accurate appointments, events, and conference room calendars.
• Serving as the point of contact authorized to schedule and reserve conference rooms.
• Perform clerical duties, to include assisting with the successful management which involves activities such as :
• Gathering inputs for data calls, drafting responses, and revising data call responses.
• Provide meeting support, which involves activities such as :
• Documenting meeting minutes, coordinating meetings, drafting agendas, setup and operation of audio-visual equipment.
• Coordinating meetings, notifying participants, providing agendas, directions, and arranging for appropriate equipment / services.
• Provide support for mail-related functions, which involves activities such as :
• Receiving, opening, reviewing, and routing mail, and preparing documents for distribution.
• Provide records management support, which involves activities such as :
• Collecting, organizing, filing, and retrieving documentation.
• Provide support for e-mail management, which involves activities such as :
• Copying, summarizing, and routing e-mail traffic.
• Monitoring the SIPRNET / NIPRNET for urgent message traffic.
• Drafting messages in the correct format for release.
• Provide travel support for the assigned Government organization.
• Other duties as assigned by Supervisor.

Required Degree / Education / Certification : Master's Degree Plus Ten (+10) Years' Experience. [Substitution : Bachelor's Degree plus four (4) Years of Additional Relevant Work Experience]

Required Skills and Experience : Specialized administrative support experience with a Navy acquisition program or related / comparable administrative support experience with Department of Defense (DoD) agencies. Experience applying the Navy Correspondence Manual to assigned duties. Excellent oral and written skills. Excellent critical thinking skills. Proficient in Microsoft applications such as Word, Excel, PowerPoint, and Outlook. Ability to work independently and as a team member. Ability to learn and apply administrative support concepts to assigned duties.

Required Citizenship and Clearance : Must be a U.S. Citizen. Active SECRET clearance required.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, K?pono Government Services, and Kapili Services, Po`okela Solutions, K?kaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.