Overview
Placement Type : Temp to Perm
Salary :
$65,000-75,000 Salary
Start Date : 01.05.2026
We are looking for a highly competent and passionate Reference Librarian, dedicated to supporting a
large pharmaceutical client. This new role will contribute to building a compliant, centralized, and robust
reference library.
You will be a key contributor to :
- Serving as a gatekeeper for reference libraries
- Scaling new ways of working
This position is responsible for but not limited to the following :
Preventing references from being uploaded multiple times, thereby eliminating duplication.Ensuring references are appropriately named to meet e-CTD requirements and ease the searchprocess for all users
Ensuring all metadata is accurate, consistent, and completeProviding consistency and accuracy in anchor annotationsStaying abreast of all guidelines and standardsEnsuring accuracy and consistency of references through routine auditsCompleting timely and accurate updates of references within PromoMatsCollaborating with immediate and extended teams to ensure awareness of updates to referencesthat impact claims libraries
Specific Reference Steward responsibilities include :
Triage and process (upload and pre-anchor) incoming reference requestsCommunicate with agencies and job owners as requests are received and processedReview references to ensure compliance with guidelinesQuality check reference PDFs to address / correct any issues with text rendering, required header andfooters, etc.
Enter accurate metadata into Veeva PromoMatsServe as central point of contact for reference-related inquiries and problem solve as issues ariseAudit the reference libraries to address unauthorized uploads and anchors; address, as neededProvide periodic status reporting (volume, brand breakdown, etc.)Communicate with brand team (marketing, medical, regulatory, etc.) members, as neededProvide support to Label Operations Team and Claims team, as neededRequired Qualifications :
Pharmaceutical industry experience3 to 5 years editing / proofreading experience preferably within the pharmaceutical / healthcare fieldor studio / agency environment
2 to 3 years' experience annotating resources and reference sourcingPreferred Qualifications :
BA / BS DegreeMerck experienceSkills and experienced needed :
Strong communication skills, including the ability to communicate effectively to different audiencesStrong knowledge of Merck Veeva Vault Promomats and US Merck Legal / Regulatory ReviewProcesses and standards
Familiarity with references and editorial standards, communication standards, andclassification systems; attention to detailStrong proofreading, grammar, and punctuation skills. Read large amount of copy / datathat aligns back to annotations / anchors.Experience working in a fast-paced, cross-functional environmentAbility to manage high volume of workstreams simultaneouslyAbility to work independently without extensive coaching or directionDemonstrates leadership behaviors and maintains alignment to Merck compliance goals and policiesProcess oriented, with an eye for process improvementsThe target hiring compensation for this role is $65K - 75K. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
Additional benefits offered may include : medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.