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Office Administrator/Coordinator
Office Administrator/CoordinatorAtWork • Carlsbad
Office Administrator / Coordinator

Office Administrator / Coordinator

AtWork • Carlsbad
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Job post summary

Date posted :  August 18, 2025

Pay :  $22.00 - $26.00 per hour

Job description :

Job Title : Office Administrator / HR Coordinator

Key Details :

  • Schedule :  Monday–Friday, 8 : 00 AM – 5 : 00 PM (1-hour lunch)
  • Pay Range :  $22.00 – $26.00 per hour (DOE)
  • Department :  Human Resources / Finance
  • Reports To :  HR Manager

Summary :

We are seeking a reliable and detail-oriented  Office Administrator  to support the daily operations of our front office and Human Resources department. This role will assist the HR Manager with a wide range of responsibilities, including full-cycle recruitment, employee relations, training support, and recordkeeping. The ideal candidate is highly organized, customer-focused, and able to balance multiple priorities in a fast-paced environment.

Key Responsibilities :

  • Coordinate full-cycle recruiting, including job postings, phone screens, interview scheduling, and new hire orientations.
  • Maintain company training files, ensure on-the-job training is completed / documented, and update training programs as needed.
  • Manage front desk operations, greeting and assisting employees, visitors, and customers.
  • Provide excellent customer service to employees regarding HR-related questions and workplace support.
  • Assist employees and guests with building access and ID badges.
  • Coordinate employee engagement and appreciation programs / events.
  • Create and process customer invoices daily, verify pricing / quantities, and resolve discrepancies.
  • Support the Accounting Department with billing tasks, including processing credit card orders and credit memos.
  • Assist with ad hoc administrative tasks and projects as needed.
  • Maintain a positive, professional, and safe working environment.

    • Qualifications & Skills :

  • 2–4 years of experience in an HR-related or administrative role; OR Associate’s degree with emphasis in HR plus 1 year of related experience.
  • Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, SharePoint); HRIS experience preferred.
  • Strong interpersonal and communication skills, both written and verbal.
  • High level of confidentiality and ethical behavior.
  • Excellent organizational skills and attention to detail.
  • Bilingual in Spanish is a plus, but not required.
  • Knowledge of federal and state employment laws preferred.

    • Key Details :

  • Schedule :  Monday–Friday, 8 : 00 AM – 5 : 00 PM (1-hour lunch)
  • Pay Range :  $22.00 – $26.00 per hour (DOE)
  • Department :  Human Resources / Finance
  • Reports To :  HR Manager

    • This position plays a vital role in supporting HR, accounting, and front office operations while fostering a welcoming and efficient workplace environment.

    Job Types : Full-time, Contract, Temporary

    Benefits :

  • Dental insurance
  • Health insurance
  • Vision insurance

    • Ability to Commute :

  • Carlsbad, CA 92011 (Required)

    • Ability to Relocate :

  • Carlsbad, CA 92011 : Relocate before starting work (Required)

    • Work Location : In person

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    Office • Carlsbad

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