Office Manager

Legal Office Support Supervisor

3 months (temp to perm)

Los Angeles CA (Onsite)

M-F (8 : 30 AM - 5 : 30 PM)

Qualifications :

Supervises day-to-day operations of a 13 person site within a legal office environment. Ensures procedures are implemented effectively maintains high-quality standards and provides professional support to attorneys paralegals and staff. Responsible for print mail hospitality billing and reporting functions while ensuring customer satisfaction and contract compliance.

Responsibilities

Supervise daily site operations including scheduling workflow and task assignments.

Perform mail and parcel duties : log open scan and distribute incoming mail.

Manage print production and finishing projects for attorneys and secretaries.

Handle hospitality services : stock supplies set up and clear conference rooms.

Act as primary on-site contact for customer issues and service compliance.

Track and report site metrics billing invoicing and monthly reports.

Maintain cost efficiency and assist in achieving site profitability goals.

Ensure payroll accuracy and approve time clock punches.

Handle sensitive and confidential legal documents with accuracy and discretion.

Provide training on workflow quality standards and equipment operation.

Support offsite trial preparation including scheduling equipment labor and supplies.

Maintain communication with sales and management to resolve billing and pricing issues.

Uphold Ricoh Service Excellence standards and ensure audit / deadline compliance.

Complete site and month-end management reports accurately and on time.

Additional Information :

Candidates must be able to lift 50 pounds and stand for extended periods of time.

Remote Work : No

Employment Type : Contract

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Experience : years

Vacancy : 1