Office Administrator

Job Description

Job Description

Job Responsibilities & Requirements :

As our Office Admin, you’ll keep the office running smoothly and support daily operations. Your responsibilities include :

• Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
• Provide direct administrative support and backup as needed; this includes, but is not limited to, scheduling appointments, meetings, and events, booking employee travel, maintaining filing systems, mailing and shipping / receiving packages, general clerical support, data entry, scanning, and maintaining all employee lists.
• Oversee the day-to-day activities of the office as the main point of contact in the reception area.
• Maintain truck inventory, schedule maintenance appointments and upkeep filing and documentation.
• Track office inventory and supplies, proactively obtain purchase approval, order, and stock.
• Coordinate meetings and events, including locations, personnel and food as requested by management.
• Assist our Finance team with purchasing and proper documentation, A / R approvals, invoice and receipt backup, payroll processing, time and expense workflows, and client billings.
• Review employees’ expense reports and verify accuracy, as needed.
• Assist with the office space / infrastructure planning (moves, additions, and changes to workstations) and provide answers, resources, and solutions as requested.
• Ensure the office remains clean, uncluttered, tidy, and always professionally presentable.
• Coordinate with IT department on all office equipment needs and setup.
• Assist the HR Department with onboarding / offboarding processes and other general HR functions as needed.
• Screen phone calls and route callers to the appropriate party.
• Greet and assist office visitors and employees.
• Consistently communicate in a polite and professional manner in-person, as well as via phone and e-mail.
• Proactively maintain employee certification, experience, and education spreadsheets, enroll employees in supervisor-approved classes as requested, and maintain all documentation and tracking relevant to.

What You’ll Need

Benefits

About Us

MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water / Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year-over-year growth for the last several years and our current in-house projects and backlog show the trend will continue.

Equal Opportunity Employer

We welcome candidates of all backgrounds and are committed to a respectful, fair, and inclusive workplace.