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Technical Coordinator

Technical Coordinator

Optimal Inc.Dearborn, MI, US
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Job Description

Job Description

Job Description :

  • Our Research & Advanced Engineering (R&A) group is seeking a technically skilled coordinator to support two Directors.
  • This role combines technical coordination, data and project management, and executive administrative support.
  • The right candidate will be highly proficient in Microsoft 365 tools (especially SharePoint, Excel, Teams, and PowerPoint) and able to manage projects, resources, and reporting, while also providing professional executive-level support.
  • The focus of this role is on technical coordination and organizational excellence-administrative duties will follow naturally for a candidate with the right technical foundation.

Key Responsibilities :

Technical & Coordination (Primary Focus) :

  • Develop and manage SharePoint sites and lists; oversee team access and data integrity.
  • Build and maintain Excel-based trackers, resource allocations, and activity lists; drive items to closure.
  • Create PowerPoint decks and materials for All Hands, leadership meetings, and large events.
  • Support budgeting, financial tracking, and reporting; assist with expense oversight.
  • Manage project coordination, including scheduling, deliverables tracking, and follow-up actions.
  • Organize and coordinate large in-person meetings and events, including logistics, agendas, and supporting materials.
  • Assist with data management and reporting to support decision-making.

    • Executive Administrative Support (Secondary Focus) :

  • Manage complex calendars, coordinate travel (Concur), and prepare expense reports. Handle executive communications with discretion and professionalism.
  • Organize monthly team meetings, skip-level sessions, and director-level reviews.
  • Support directors in day-to-day operations, ensuring priorities and deadlines are met.
  • Provide customer-focused service to internal and external stakeholders.

    • Skills Required :

  • 3+ years of experience in a technical coordinator, project coordinator, or executive administrative role in a corporate environment.
  • Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), Microsoft SharePoint (site creation, list management), and Teams.
  • Experience with budgeting, financial reporting, and expense management.
  • Proven ability to manage data and reporting, ensuring accuracy and consistency.
  • Experience coordinating projects and large meetings / events.
  • Excellent written and verbal communication skills.
  • Strong organizational, time management, and problem-solving skills.
  • Ability to work with sensitive information while maintaining confidentiality.

    • Skills Preferred :

  • Experience with project management tools and tracking deliverables.
  • Event coordination (onsite meetings, corporate events, conferences).
  • Travel management experience (Concur or similar).
  • Research and data-gathering skills to support leadership initiatives.

    • Education Required :

    High School Diploma or equivalent

    Education Preferred :

    Bachelor's Degree, associate degree

    Additional Information :

  • POSITION IS HYBRID / 4+ DAYS PER WEEK
  • Candidate's credentials are reflective of their capabilities and skill level listed on their resume.
  • Candidates may be asked to perform certain tasks during the interview.
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    Technical Coordinator • Dearborn, MI, US

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