Administrative Assistant

20695BR

Administrative Assistant

Day Shift

South Houston, Texas

Corporate / BEO

Job Description

1. Must work in a confidential manner to ensure confidentiality of project files.

2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.

3. Assists in filing, copying, scanning and faxing documents.

4. Checks quality of own work.

5. May assist in coordinating meeting arrangements and catering services for department functions.

6. May order project or department supplies and maintain supply cabinet.

7. May publish and distribute department bulletins throughout project office and field.

8. Assists in distribution of incoming and outgoing documents throughout the office, including the field.

9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices.

10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities.

11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines.

12. May assist in producing logs and reports relevant to assigned area of responsibility.

13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.

14. Manage equipment data information and transfers in the Project Equipment Management System (PEMS) database.

15. Interface and coordinate with a counterpart located at projects to resolve and update data.

16. Complete tasks as assigned by the Lead PEMS administrator or PEMS Supervisor.

Administrative Assistant | Bechtel Construction Services