Executive Assistant II 527845

Pay Grade / Pay Range : Minimum : $53500 - Midpoint : $66900 (Salaried E8)

Department / Organization : 301201 - Administra Strategic Communications

Normal Work Schedule : Monday - Friday 8 : 00am to 5 : 00pm

Note to Applicants : Position is eligible for hybrid work subject to University policy.

Job Summary : The Executive Assistant II provides complex administrative support for Vice President or position of comparable size scope and complexity. Performs complex and non-routine administrative tasks requiring frequent discretion and independent judgement. Acts as liaison of the executive and their office. Drafts and sends communications on executives behalf. Manages the office of the executive to include supervision of office staff. Oversees maintenance of all files records and reports. Oversee and works on special projects.

Additional Department Summary : Provides confidential high-level administrative support for the Vice President for Strategic Communications to ensure that the mission and initiatives of the division support the overall mission of the University. Manages the office including supervision of staff response to inquiries and requests internal and external communications scheduling and meeting planning and maintenance of all files records and reports. May develop and manage complex projects. Serves as a liaison for executive leadership to groups of stakeholders including the faculty staff students parents alumni donors and external community members. Resolves operational and administrative issues and moves quickly within the dynamic work environment. Coordinates and plans meetings programs and events. Serves as an ambassador of The University of Alabama at assigned University-related functions.

Required Minimum Qualifications : Masters degree; OR bachelors degree and two (2) years of complex administrative support experience; OR associates degree and four (4) years of complex administrative support experience; OR high school diploma or GED and six (6) years of complex administrative support experience.

Skills and Knowledge : Knowledge of Universitys Banner HR and Procurement systems and procedures. Advanced skills in Microsoft Office.

Preferred Qualifications : Bachelors degree. Three (3) years of office administration experience in a higher education environment. Experience in Universitys Banner HR and Procurement systems and procedures. Experience with other University of Alabama systems.

Background Investigation Statement : Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity : The University of Alabama is an Equal Employment / Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOCs Know Your Rights : Workplace discrimination is illegalposter.

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1