Executive Assistant To The Chancellor
The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Executive Assistant to the Chancellor. This is a renewable, full-time, non-tenured, administrative position and reports to the Chancellor. The position will be located in Las Vegas, Nevada.
The NSHE is comprised of eight institutions : two universities, a state college, four community colleges and research institute. The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees.
The Executive Assistant to the Chancellor provides comprehensive administrative support to the Chancellor. The position ensures the effective execution of the Chancellor's priorities through advanced coordination, scheduling, document development, and stakeholder engagement. The role is central to the smooth functioning of the Chancellor's Office and its interface with internal and external constituencies.
Salary grade : This position offers a competitive compensation package commensurate with the candidate's education, experience, and certification / training. In addition to base salary, employees enjoy a comprehensive benefits package that includes :
- Comprehensive Health Insurance : includes health, dental, vision, and life insurance. Additionally, an employer paid long term disability plan is included.
- Outstanding Retirement Plan : professional employees are required to participate in the 401(a) Retirement Plan Alternative (RPA). Employee contributions of 19.25% are matched 100% by the employer and employees experience an immediate vesting in the plan. Employees who currently or previously participated in Public Employees Retirement System (PERS) of Nevada may be eligible to continue in the PERS plan.
- Paid Leave : generous annual leave (accrual of 2 days per month), sick leave (granted 30 days at time of hire), 12 paid holidays, and paid family leave.
- Education Benefit : employees and their qualified dependents may take advantage of a tuition savings benefit. Faculty may take up to six credits per semester at a reduced rate and their dependents may access an unlimited number of credits, if they meet specific criteria.
- Additional Perks : Employee assistance programs and professional development opportunities.
Approximate starting date : November 1, 2025
Minimum qualifications : A Bachelor's degree from a regionally accredited institution with five (5) years of progressive experience directly applicable to the position (or) a Master's degree from a regionally accredited institution with three (3) years of related and progressive experience directly applicable to the position. Alternatively, ten (10) years of progressive experience directly applicable to the position may be substituted.
Knowledge, skills, and abilities : Successful candidates must possess the following knowledge, skills, and abilities. It is recommended that applicants for this position address each of the following items in the letter of application :
Working knowledge of the Nevada System of Higher Education and its institutions, including policies of the Board of Regents, state laws applicable to NSHE, and institutional and System Office protocols.Working knowledge of the protocols associated with Board and standing committee agenda development, including all phases of development and finalization.Working knowledge of the legislature, applicable standing committees, and general legislative process.Working knowledge of the Nevada Revised Statutes and various applicable federal and state laws.Understanding of State Legislative and budget processes and expectations, familiarity with executive and legislative branch leadership, and the political and economic environment and dynamics of the State of Nevada.Principles of conflict resolution and crisis management.Knowledge of research methods and techniques.Knowledge of best practices in organizational structure, and policies and procedures related to position. Good understanding of higher education or governmental organizational and governance structures.Knowledge of NSHE policies and practices related to supervisory duties, including hiring, development, providing feedback, assessment, safety, equal opportunity, harassment prevention.Interests and objectives of legislative, political, interest, professional, employee, student, and business organizations, and community groups impacting NSHE.Principles of conflict resolution and crisis management.Knowledge of research methods and techniques.Proven record of leadership ability in dealing with a variety of constituencies.The ability to relate to a diverse group and inspire cooperation among individuals and institutions to achieve a common goal.Ability to collaborate with other senior administrators to achieve positive, timely and workable results.Proven ability and skill to identify and analyze complex situations and recommend or implement effective courses of action and effectively communicate results of analyses.Demonstrated ability to learn quickly; independently understand, analyze, and interpret complex written material, and computer-generated information.Ability to organize assigned tasks, multi-task effectively, prioritize heavy workload, develop comprehensive timetables and strategies to meet multiple and constantly changing deadlines.Anticipate conditions, plan ahead, establish priorities, and meet deadlines. Analyze situations to determine the effective course of action.Demonstrated ability to make independent decisions appropriately and within the boundaries of assigned authority.Demonstrated ability to maintain strict confidentiality and accuracy. Attention to detail to respond to unexpected job demands and keep pace with rapidly changing priorities and deadlines.Ability to properly handle sensitive issues that arise frequently in the rapidly changing environment of the Chancellors Office, where improper handling may have serious consequences.Demonstrated ability to develop and maintain an effective, productive and cooperative working, reporting, and professional relationship with employees at all levels of the organization and external constituencies.Compose, proofread, and / or edit comprehensive and concise reports, correspondence, and informational materials on a wide variety of subjects using the full array of written, oral, and visual formats and techniques.Interpret projects assigned by the Chancellor.Exercise initiative, discretion, and critical judgment.Motivate, direct, train, and develop others.A high degree of organizational skills for multi-tasking and managing multiple projects simultaneously.Excellent interpersonal skills and communications skills, verbal and written, to communicate effectively with a diverse population at all levels both internally and externally, using tact and diplomacy.Skill in resolving conflict situations and in recognizing politically sensitive situations.Advanced skill in use of computers, including software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, and the Internet.Strong analytical and problem-solving skills.Strong organizational skills to plan work and meet deadlines.Skill to organize and maintain an efficient records management system.Skill to work both independently and cooperatively.Excellent writing and proofreading skills, including proper use of formats, knowledge of correct English grammar, spelling, punctuation, and usage.Responsibilities : The duties of this position will include, but not be limited to, the following areas of responsibility :
Ensure the Chancellor's initiatives, directives, and tasks maintain progress forward.Coordinate meetings, prepare agendas, track action items, and ensure timely follow-up.Proactively manage the Chancellor's calendar and briefing materials.Attend meetings as needed for minute recording and follow-up.Remind vice chancellors about deadlines for agenda items.Build agenda items and assist with the Chancellor's items to discuss with each team.Effectively time-manage projects and priorities to meet deadlines in an accurate and efficient manner.Coordinate with administrative support staff, vice chancellors, presidents, and presidents' assistants to coordinate progress and resolution to Chancellor and System priorities.Perceive and schedule all follow-up meetings and tasks in coordination with administrative support staff and presidents' assistants.Ensure the Chancellor has all necessary materials for efficient meeting preparations and participation.Take initiative in preparing the Chancellor for Quarterly and Special Board of Regents meetings by coordinating deadlines, tracking item submissions, compiling briefing materials, and ensuring the Chancellor is fully prepared for all agenda items.Work closely with the Board Office, institutional contacts, and internal staff to gather necessary documentation, anticipate questions or follow-ups, and support the Chancellor's effective participation in Board proceedings.Research action items from former meetings.Coordinate with administrative support staff to ensure details of meetings (i.e., attendees, purpose, location, agendas are timely provided in calendar and / or by email).Assist with the development of a variety of documents resulting from policy revisions, regent requests, periodic reports, governmental requests.Collect, interpret, analyze, and distribute data, policies, and reports as needed.Ensure the accuracy, consistency, and professionalism of documents.