Account Clerk II-Treasurer

Bookkeeping And Basic Accounting Position

Performs varied and increasingly responsible bookkeeping, basic accounting, reporting, and related duties involving the maintaining and reconciliation of records and processing documents related to financial transactions, calling for independent judgment, initiative and specialized knowledge in carrying out established procedures or applying laws and regulations; performs related functions as assigned. Essential Duties :

Performs bookkeeping and clerical duties necessary in maintaining and reconciling of records and processing documents related to financial transactions. Balances tax accounts, monthly special assessment collection reports and restitution / trust fund accounts; reconciles reports; performs related verifications; and prepares related vouchers; advises individuals of transactions as necessary. Prepares, verifies, enters and / or requests required transactions related to assessments, local municipalities, local title companies and other entities as necessary. Performs bookkeeping and basic accounting functions; reconciles various general ledger accounts and reports. Verifies, tabulates, and records invoices, checks, vouchers, orders, receipts and other financial material. Maintains proper records for foreclosure (IN-REM) proceedings. Prepares necessary paperwork for annual foreclosure filings with the Brown County Circuit Courts. Prepares certified mailing for pending foreclosures. Sends legal documents to owners of interest by certified mail. Coordinates and maintains mortgage records systems. Provides tax data information to mortgage companies for tax payments. Reconciles payment discrepancies with mortgage companies. Balances Restitution / Trust Fund Accounts collected at Treasurer's Office. Prepares and mails vouchers to victims. Advises Human Services caseworker of amounts collected. Prepares monthly payments to the State for the monthly real estate transactions from the Register of Deeds Office. Prints and prepares bi-weekly payroll for distribution to departments. Signs and bursts weekly Accounts Payable checks for the Department of Administration. Prepares annual inventory of assessments forms for distribution to the municipal assessors. Assists with the preparation of the annual tax roll; including entering specials, printing tax bills and sealing tax bills for mailing. Processes tax payments and general receipts. Receives and accounts for monies handled; balances cash drawers and maintains daily receipts for various payments / transactions; locates and corrects balancing errors; reconciles daily cash control report; performs related tasks. Compiles data and makes various reports. Performs receptionist and / or counter duties answering inquiries regarding departmental policies governed by State Statutes and regulations, or refers inquiries to the proper official or department. Processes various @types of customer transactions and performs various follow-up duties as required. Works with the Information Services Department in implementing programs for computerized procedures for the department in which employed. Non-essential duties include performing related functions as assigned.

Materials and equipment used include general office equipment and computer.

Other experience and qualifications include knowledge of general office procedures, bookkeeping and basic accounting practices, basic data processing techniques and procedures, computer and software use, customer service, standard office equipment operation, data entry, arithmetic computations, effective communication, relationship building, learning specialized procedures, and working required hours.