Assistant to Founder of Wellness Start-up

Job Description

Assistant to Founder of Wellness Start-up

Owner / Founder of dynamic wellness company seeks Personal / Executive Assistant to help organize herself and her company during a time of rapid growth. This is not a traditional office environment, but rather a mix of spaces : our Mt Vernon headquarters which include an industrial fabrication area and meditation-based spaces, site-based installations (currently NYC public schools), and professional conference destinations for business development. The applicant must be comfortable working in varied contexts, and capturing, distilling and communicating information between the Principal and others to increase her efficacy and the overall company mission. This individual will also introduce operational structures that allow for comprehensive efficiencies so that sales increases can scale. This role is well-suited for someone who is organized, grounded, and able to maintain focus in chaotic (and interesting) environments. The person should also be confident, flexible, and have the ability to take a systemic approach.

Responsibilities :

• Accompany the owner to meetings, site visits, and events; take detailed and actionable notes
• Manage the owner’s calendar—schedule appointments, resolve conflicts, and anticipate needs
• Handle phone and email correspondence professionally and efficiently
• Participate in brainstorming sessions and contribute ideas
• Prepare meeting summaries and track action items
• Assist with personal tasks and occasional errands
• Take photo & videos of the rooms, meetings, conferences, and booths for Social Media and Marketing Materials
• Coordinate with staff, clients, and vendors to ensure smooth daily operations

Required Skills :

M-F, 40hrs / week daytime with occasional evening or weekend hours needed

$80K / year