Office Manager

Office Manager

Location :   Chicago, Illinois 60647

Duration : 14 Weeks, contract to hire

Shift Details : 8am-5pm Monday-Friday

Pay Rate :   $26.44 / hr

JOB DESCRIPTION

The Office Manager plays a critical role in ensuring our Chicago office runs smoothly, professionally, and with a focus on hospitality. This individual will be the go-to resource for managing in-office experiences, coordinating vendor relationships, and supporting our highest-level leaders with day-to-day needs. This role is ideal for someone who thrives in a dynamic environment, enjoys creating welcoming spaces, and has a knack for organization and communication.

RESPONSIBILITIES

• Office Events & Guest Experience
• Lead coordination of in-office events and visits from high-profile guests, including executives, investors, and customers.
• Manage logistics such as catering, room reservations, seating arrangements, and overall guest experience.
• Vendor & Contract Oversight
• Serve as the primary contact for office-related contracts and services, including janitorial teams, snack services (e.g., Canteen), maintenance providers, and Bevi.
• Maintain a strong understanding of contract terms and ensure service needs are met promptly and professionally.
• Budget & Expense Management
• Process expense reports and payments related to office events and vendor contracts.
• Monitor and manage spending within established budgets.
• Facilities & Real Estate Collaboration
• Partner with the Senior Manager of Real Estate and their team to stay informed on building-wide decisions and updates.
• Act as a liaison between the office and broader facilities initiatives.
• Parking & Access Coordination
• Manage parking approvals and coordination for employees and guests at the office location.
• Executive Support & Communications
• Provide ad hoc support to senior leaders, including internal communications, desk move coordination, and other office-wide initiatives.
• Ensure timely and clear communication across the office regarding changes or updates.
• Office Technology & Messaging
• Maintain and update announcements on in-office TVs to reflect current events, news, and organizational updates.

JN002