Administrative Associate - Minnesota Office

Part Time Administrative Associate

At College Possible, we believe talent is universal. For many students, the path to college can feel overwhelming or out of reach. That's where you come in.

We support students on their journey to higher education by providing personalized coaching, resources, and guidance. When you join College Possible, you become part of a team dedicated to making college access and success a reality. Together, we help students navigate the admissions process, overcome challenges, and earn their degrees.

87% of College Possible students are admitted to college and are enrolled at 866 colleges and universities across the United States. Nationwide, we've served 99,000+ students since 2000.

When you work at College Possible, you're not just taking a job-you're advancing a mission to help more students get to and through college. You'll play a direct role in helping students achieve their educational goals and build brighter futures.

Professional Growth : Access training, mentorship, and career development opportunities as you support student success.

Mission-Driven Impact : Make a direct difference in students' lives by helping them access and complete college.

Collaborative Community : Join a team that values teamwork, innovation, and excellence in service of students.

Work-Life Balance : Enjoy flexible work options, unlimited PTO, and resources to support your well-being.

Basic Description

The Administrative Associate is a part-time, hourly position that works closely with the College Possible leadership team to ensure the College Possible MN office runs professionally and efficiently. Duties include, but are not limited to, general office management, organizing events and special projects, providing support to the College Possible MN leadership team, staffing the front desk (screen, prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department), greeting guests to the office and managing the sign in / out process.

Office Management : Coordinate all site office functions and maintenance needs. Maintain all office equipment in proper working order, placing service calls as needed to ensure minimal disruption in operations. Collect and distribute all incoming mail and coordinate all outbound mail for the site. Coordinate calendars for internal conference rooms and serve as point person for reserving building conference rooms. Coordinate all purchasing and receiving for the site in keeping with organizational policies. Monitor, maintain, track and order office supplies and equipment necessary for day-to-day use. Serve as the primary point of contact for site property managers. Oversee the coordination of Mobile Emergency Response Leaders (MERLs).

Reception : Staff the front desk (screen, prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department, ensuring that all calls are addressed in a prompt, professional and courteous manner). Greet guests to the office and ensure visitors are addressed in a prompt, professional and courteous manner. Manage and train on the security system and manage the sign in / out process for visitors to the office.

Technology Support : Provide timely in-office support as needed for minor issues with equipment or software (e.g. printer jams, toner replacement, postage machine, etc.). Provide a bridge between the MN team and either the National office or our third-party tech support vendor as appropriate.

Plan Special Projects and Events : Work with site leadership to create and manage or support project plans for events including but not limited to; board meetings, team retreats, holiday events, donor fundraisers, service celebration, etc. Provide operations support to all events as needed (e.g. Welcome Weeks, Launch, etc.). Other special projects and events as assigned.

Other duties as assigned.

What You Bring

Education / Certifications / Licenses : Associate or bachelor's degree preferred

Related Work Experience : Operations or Administrative experience highly desired.

Computer / Software Skills : Strong computer skills, including demonstrated proficiency in : Microsoft Office Suite. Ability to troubleshoot minor technology issues and serve as liaison between site and tech support company.

Other Skills, Abilities and Requirements : Excellent organizational skills and the ability to prioritize and manage multiple projects and meet deadlines in a fast-paced environment. Exceptional visual, verbal, and written communication skills. Openly communicates necessary information with accuracy in a timely manner. Project Management skills. Passion for mission and the transformative power of education and opportunity. Actively contributing to the organization's culture. Excellent communication and interpersonal skills, both verbal and written. Attention to detail, including proofreading, and project follow-up and follow-through. Demonstrate respect, honesty, integrity, and fairness to all. Must be willing and able to work evenings and weekends occasionally.

Physical Requirements : Ability to lift to 20 pounds when needed. Hybrid work environment with limited travel. Ability to stand and / or sit for a minimum of 7 hours a day. Valid driver's license and insured vehicle required.

What We Offer

In addition to joining a committed, diverse, values-based organization, we offer :

• Pay : $22-$25 per hour
• Employment Status / hours : In-Person; Part-time; Tuesday and Friday (16-20 hours / week) Start : November
• An opportunity for you to have a tremendous impact both internally and in the broader country.
• Personalized professional development and growth opportunities.

To join our growing College Possible team, please apply at www.CollegePossible.org / careers Include a resume and cover letter