Summary
Reporting to the Assistant Director, with broad latitude for the exercise of independent judgment and initiative within established guidelines, the manager will work with internal, external and student clients and service providers to manage event logistics. The Event Manager will indirectly supervise support and student staff as dictated by contracted business.
Responsibilities
Logistical Planning (50%)
- Manage the planning and execution of assigned programs, including scheduling and monitoring of all logistical and support service arrangements (dining, catering, facilities, housing, registration, etc.).
- Manage planning and execution of assigned weddings, student, departmental and social events.
- Collaborate effectively with service providers to secure necessary services on campus, and work with outside service providers on behalf of clients. Negotiate on behalf of clients and engage services of campus and non-campus services providers to support programs.
- Work collaboratively with the sales team; engage with sales as needed once the Sales team contracts business.
- Maintain program data in event management software; exercise diligence in updating program confirmations (added billable items, price changes and customer driven changes) and ensure signatures and funds are received within appropriate timelines.
- Assist and provide other support to conference operations as assigned.
- Assist onsite for programs as assigned by Associate and Assistant Directors of Event Services and as dictated by client contract.
Sales (25%)
Respond to inquiries from returning clients regarding the use of facilities and services; log event details in event management database.Actively engage with event sales inquiries and assist with on site venue tours as requested.Assist with the development of bid proposals and budgets, and contracts for new and returning business; process executable contracts.Stay aware of market trends and assist with changes as determined.Financial (15%)
Accountable for creation and execution of program budgets.Authorize payments for materials, services, and other event related expenses.Assist with the client billing process (audit and approve billing).Assist with client file set-up per established guidelines.Other (10%)
Attend and participate in staff training and professional development opportunities.Other duties as assigned.Required Qualifications
Bachelor's degree and a minimum of 2 years of event management experience or an equivalent combination of education and experience.Excellent partnering skills and initiative experience including the ability to work in cooperation with staff, meet deadlines, excellent interpersonal skills, and a demonstrated aptitude in handling and resolving details.Working knowledge and proven experience with Microsoft Office Suite (to include Word, Excel, PowerPoint) and Google Suite.Ability to work under pressure and handle multiple projects with proven accuracy, productivity, and high success rates.Desired Qualifications
Wedding planning experience.Experience in or strong familiarity with higher education.Experience in conference planning.EMS, Social Tables or other event management software experience.Modes of Work
Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the