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Document Specialist
Document SpecialistH2O Innovation • Anoka, MN, United States
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Document Specialist

Document Specialist

H2O Innovation • Anoka, MN, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

H 2 O Innovation is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H 2 O.

H 2 O innovation is looking for a Document Specialist who will bring a positive mindset and a strong desire to support their colleagues. This individual will thrive in collaborative settings, consistently deliver high-quality documentation, and become a trusted resource within the team. With a sharp eye for detail and a proactive approach, they will contribute to maintaining clarity and consistency across documents while fostering a culture of teamwork and continuous improvement.

The Benefits

Overall remuneration including :

  • Profit sharing bonus program
  • Group Insurance plan including dental, vision & telemedicine;
  • 401K plan with employer's contribution;
  • Three (3) weeks of paid vacation per year;
  • Twelve (12) paid wellness days per year.

The Day-to-Day

  • Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records;
  • Track revisions and maintain document history logs in compliance with regulatory and ISO requirements;
  • Ensure documents meet company formatting, version control, and template standards before release or update;
  • Identify and resolve inconsistencies, duplicates, or outdated documents;
  • Assist in the migration of documents from legacy systems to the new electronic quality system platform;
  • Support the design, development, and improvement of quality system processes;
  • Provide user training, guidance, and support during system and process rollouts;
  • Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation;
  • Participate in support of the learning management system as it relates to quality training and competency requirements;
  • Support internal and external audits by providing timely access to documentation;
  • Prepare reports and metrics related to document control performance and compliance;
  • Participate in Corrective Action, NCR, and continuous improvement initiatives;
  • Assist maintenance, calibration, and other teams that rely on controlled documents within the centralized quality system and its supporting software platform;
  • Contribute to change management activities to support adoption of new systems, processes, and documentation standards;

    • The Skills We Are Looking for

  • Strong proficiency in Microsoft Word, Excel, SharePoint, and Outlook; ability to create and manage controlled templates, trackers, and forms;
  • Relevant experience in document control, quality systems platforms;
  • Knowledge of ISO 9001;
  • Keen interest in supporting colleagues in different projects;
  • Hands-on experience in continuous improvement;
  • Strong attention to detail and compliance in documentation;
  • Ability to manage multiple priorities;
  • Knowledge of change management strategies;
  • Willingness to travel if necessary for important projects;
  • Experience with system migrations and process improvements (Asset);
  • Familiarity with Power Automate, Power Apps, or other Microsoft 365 tools for workflow automation (Asset);
  • Prior experience in manufacturing, engineering, or a regulated industry (asset).
    • [job_alerts.create_a_job]

    Document Specialist • Anoka, MN, United States

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