Constuction Administrator Assistant

Apogee Consulting was founded in 1999 with a core belief in meeting the practical needs of our clients. Born as an electrical design firm, we have evolved into a full-service Architecture and Engineering firm specializing in healthcare design. We are passionate about fostering a truly collaborative design process where architects, engineers, and other disciplines seamlessly work together towards shared goals. Our flat organizational structure encourages individual growth, creativity, and a sense of ownership in every project. With a presence across 38 states, we offer exciting opportunities to work on diverse and impactful projects that shape the future of healthcare.

General Job Description

This critical role involves supporting the Construction Administration Department by performing administrative assistant duties. This role requires responsiveness, excellent communication skills, and a proactive mindset. The ideal candidate will be a passionate and driven individual with a relentless drive to explore, thrive, and collaborate with others. They should demonstrate strong critical thinking, effectiveness, and an unwavering pursuit of excellence.

Key Duties and Responsibilities

• Manage and maintain Practice Leader and Construction Administrators’ calendar, coordinating internal and external meetings.
• Manage department contact lists, distribution lists, and communication channels.
• Organize logistics for external meetings, including agenda preparation, meeting notes, and follow-ups.
• Organize and maintain documentation across Procore, Autodesk Construction Cloud and Newforma.
• Track commitment and tasks across the department and follow up.
• Maintain department correspondence, opening, sorting, filing, and distributing mail and email appropriately.
• Prepare reports, presentations, and documentation as requested.
• Process and track expense reports and liaise with accounting on behalf of the Practice Leader.
• Assist the department in completing reports, correspondence, and documentation.
• Assist Construction Administrators with administrative tasks as needed.
• Monitor compliance with company standards for file naming, folder structures, and use of Newforma / SharePoint project platforms.

Education and Experience

Software Skills and Knowledge

Salary Range : $47,000 - $75,000

Work Environment

Apogee does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.

As federal contractors, U.S. citizenship is required, and background checks will be performed.

PLEASE READ ABOUT THIRD-PARTY RECRUITMENT AND EMPLOYMENT AGENCIES

Recruitment firms and recruiters cannot send unsolicited resumes to Apogee Consulting Group. Apogee will not pay referral compensation or recruiter fees without a signed agreement. If a recruiter or agency sends a resume or applicant without a formal agreement, Apogee has the right to pursue and hire the candidate(s) without financial commitment. Apogee Consulting Group owns unsolicited resumes, including those submitted to employees.